Administration Intern at the United Nations World Food Programme (WFP) – Yobe Internship

Job Title: Administration Intern (Women Internship Programme)

Requisition ID: 828338
Location: Damaturu, Yobe
Job Type: Short Term Monthly
Department: Administration
Duration of internship:  8 months

Details
Why intern with us?
Nigeria, a federal constitutional republic with over 500 ethnic groups, the most populous country in Africa and the seventh most populated country in the world. Conflict in the northeast and criminality in the northwest remain important drivers of instability in Nigeria. In May 2013, the Government declared a state of emergency in the northeast States of Borno, Adamawa and Yobe (BAY). UNHCR reports over three million internally displaced persons (IDPs) in Nigeria, most of them in the BAY states. The March 2022 Cadre Harmonisé projected that 4.1 million people in the BAY states will face crisis or emergency levels of food insecurity from June to August 2022. WFP operations focus on crisis response to prevent further deterioration of food and nutrition security, reduce malnutrition, and minimize gender inequality. WFP has been present in Nigeria since 2016.

In addition to the exciting and challenging work we also offer:

• Training components:
  • Throughout their assignment, WFP interns have access to an industry-leading learning platform, WeLearn. Depending on opportunities and availability of funds, he/she may participate in WFP workshops or seminars, as appropriate.
• Learning Elements:
  • Expanded knowledge of the United Nations system: The Intern should have gained insights into the structure, functions, and mandate of the United Nations They should have a better understanding of the UN’s role in advocating for sustainable development (SDG Goals) and promoting international cooperation.
  • Have proficiency in working within a humanitarian agency: The Intern should have developed skills and knowledge specific to working in a humanitarian organization like the World Food Programme. They should understand the principles, values, and operational aspects of WFP’s work, including its role within the United Nations system.
  • Gained practical experience: The Intern should have gained practical experience in implementing initiatives and interventions aimed at achieving the WFPs mission. They should have participated in relevant projects, activities, and programs to contribute to WFP’s efforts in achieving Zero Hunger.
  • Strengthened professional skills: The Intern should have honed their professional skills, including communication, teamwork, problem-solving, and project management. They should be able to apply these skills effectively in a multicultural and fast-paced work environment

How can you make a difference?

• Damaturu Management service have a very dynamic team that provides first-hand support and guidance to staff (national and international) deployed to the Sub office to facilitate and enable all WFP operation toward achieving our mandate of Saving lives and Changing lives.
• These support services include travel, accommodation, assets, facility, and fleet management, providing services by adopting best practices and corporate systems for efficient and cost-effective utilization of available resources

Responsibilities
In this role, you will:

• Perform basic storekeeping duties including receiving, storage and release of general office supplies or equipment; compile the records of the supplies, and update stock register
• Collate information for inclusion in reports, documents, and correspondence, to support the effective work of Admin unit and other staff in a timely manner
• Asset recording and management
• Manage and keep track of administrative document trails (movement of Admin documents among different offices.)
• Receive in-coming administrative documents and do market survey when necessary
• Support Guesthouse management and Hub accommodation booking, invoice management and rep
• Manage RFQ process and Conference booking for staff upon request including Refreshment and monthly reports
• Perform other duties as required by administrative unit.

Qualifications

• Currently enrolled in an Undergraduate or Graduate programme (for example, Master’s Degree) from a recognized university and has attended classes in the past 12 months or a recent Graduate from an Undergraduate or Graduate programme (within six months before the application to the internship programme) from a recognized university and has attended classes in the last 12 months of enrolment in the university, in the field of Human Resources, Business Administration or related field
• Must be women, as this program aims to empower and support women in line with WFP’s commitment to gender equality.

Working Language:

• Working knowledge of English (proficiency/level C) is required

Required skills/ Competencies:

• Works effectively in a multicultural and diverse environment.
• Strong interpersonal and communication skills
• Comfortable in a rapidly changing environment, with competing and shifting priorities.
• Works collaboratively with colleagues to achieve organizational goals.
• Excellent organisational skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Remuneration
Interns will be paid a stipend to cover basic subsistence costs. The amount payable will be the equivalent of 14% of the daily subsistence allowance prevailing in the duty station of assignment for each day worked and not to exceed:

• US$ 1000 per month if I am based in “H” duty stations or internationally identified in Regional Bureaux/Country Offices;
•  G3/1 net salary or US$ 1000 (whichever is lower) per month if I am locally identified in Regional Bureaux/ Country Offices.

Application Closing Date
3rd September, 2023; 11:59 pm Rome time (GMT + 1) .

Terms and Conditions

• Only Women Nigerian Nationals are eligible to apply for this position.
• Only residents of the Northeastern States of Borno, Adamawa, and Yobe are eligible to apply
• Applications are to be submitted and received online and in the English language only.
• WFP is not responsible for living expenses, arrangements for accommodation, necessary visas, and related costs.
• WFP has zero tolerance for discrimination and does not discriminate based on HIV/AIDS status.
• WFP will recognize candidates’ educational credentials from recognized institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
• Candidates who bear any of the following relations to WFP staff members are not eligible to apply: sons, daughters, brothers or sisters.
• Participation in the internship programme does not give rise to, or expectation of employment with the Agency during or after such assignment.
• An intern is required to undertake a mandatory separation of 30 days following the conclusion of their intern placement and commencement of a subsequent contractual engagement.
• WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of interns is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated.
• No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
• WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties.
• Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
• WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.