Personal Assistant to the Chief Executive at a Reputable Construction Company Full Time

Job Title: Personal Assistant to the Chief Executive

Location: Abuja (FCT)

Roles and Responsibilities

• The Personal Assistant (PA) to the Chief Executive Officer (CEO) will be responsible for the management and administration of the CEO’s office.
• Provide support in ensuring that the policies and procedures of the organization are fully complied with in collaboration with other team members. Managing the physical and electronic documents by maintaining documentation, filing systems, and a contact database.

Key Duties
Programme:

• Planning and organizing all activities, workshops, and seminars that relate to the office of the CEO.
• Taking minutes of all strategic meetings involving the CEO’s office.
• Development and management of the Information Systems for the CEO’s office.
• Act as a liaison person with programme and other relevant units on administrative issues as it relates to the CEO’s Office.
• Facilitate the financial processes for consultancies and other programme events with the support of the Finance Department as it relates to the CEO’s Office.
• Ensure proper reporting, documentation and communication of all Board proceedings and meetings
• Coordinate the process of Board member recruitment and selection ensuring that all organizational equal opportunity parameters are considered
• Develop and oversee the implementation of an appropriate and user-friendly record, Management system and ensure files are up to date.
• Administer programme and other internal meetings and follow up staff and other stakeholders on relevant issues and action points.

Qualifications

• Bachelor’s Degree in Social Sciences or Arts / Humanities
• Membership in relevant professional Institute
• At least 5 years post NYSC experience in Administration.
• Excellent working knowledge of the Microsoft office suite
• Office administration experience
• Experience in basic financial management
• Fluency in spoken and written English language
• Excellent (proven) interpersonal and both oral and written communication skills
• Experience in planning and coordinating training/meetings.
• Excellent planning and prioritization skills
• Ability to Think Strategically

Application Closing Date
18th June, 2023.