Executive Assistant at Phillips Outsourcing Limited Full Time NEW

Job Title: Executive Assistant

Location: Victoria Island, Lagos
Employment Type: Full-time
Industry: Media

Job Summary

• We are currently hiring a highly organized and detail-oriented Executive Assistant to support the Founder & Editor-in-Chief. In this role, you will manage day to-day operations, coordinate communications, handle scheduling, and provide a range of research, administrative and organizational support to ensure the smooth running of the office.
• The ideal candidate will have interests/experience cutting across the cultural/creative and corporate sectors, excellent communication skills, the ability to work independently, and a passion for supporting the growth and success of the Organization.

Responsibilities

• Manage daily schedule, including organizing meetings, appointments, and travel arrangements.
• Ensure all commitments are met, prioritizing tasks and managing time effectively. Communication
• Act as the primary point of contact for internal and external communications on behalf of the Founder.
• Draft, review, and edit emails, reports, and other documents.
• Coordinate and liaise with the Organization’s team and external stakeholders as required.
• Handle confidential and sensitive information with the utmost discretion.
• Manage and maintain filing systems, both physical and digital.
• Prepare reports, presentations, and documents for meetings.
• Assist in tracking and coordinating key projects or initiatives involving the Founder.
• Follow up with team members and stakeholders on deadlines and deliverables.
• Plan, organize, and execute events, both internal and external, ensuring all logistics are handled smoothly.
• Support the Founder in preparing for public speaking engagements, conferences, and other public appearances.
• Organize travel itineraries, accommodations, and transport logistics for both domestic and international trips.
• Conduct research as requested, compiling data and insights for reports, presentations, or articles.

Requirements

• Bachelor’s Degree in business administration, social sciences, communications, or a related field.
• 5+ years of experience in an executive support role, preferably in media, journalism, or a similar fast-paced environment. Consulting and/or fundraising experience is a big plus.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Advanced proficiency in research/referencing tools such as Mendeley; office productivity tools such as Microsoft Office, Google Workspace, Notion and project management tools.
• High degree of professionalism, confidentiality, and discretion
• Ability to work independently, anticipate needs, and handle multiple priorities.
• Familiarity with the media/journalism industry is a plus.

Salary
N750,000 – N800,000 monthly.

Application Closing Date
30th December, 2024.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.