Accounting and Administrative Coordinator (Finance & Administrative Assistant) at Pathfinder International Full Time

Job Title: Accounting and Administrative Coordinator (Finance & Administrative Assistant)

Requisition Number: ACCOU001236
Location: Borno
Employment Type: Full Time
Job Category: Finance
Reports to: State Program Manager

Objectives of the Project
The objectives of TAConnect G-ANC project are to:

• Improve the uptake and quality of a range of RMNCH services using Group Antenatal Care (G-ANC) in settings where ANC primary care services are delivered (facility and community)
• Support Borno state to adapt, adopt, implement, and sustain a group ANC model as part of their primary health care delivery services and system.
• Support the Borno State Malaria Elimination Program (Borno SMEP) to revise its policies to include active case detection and treatment during pregnancy, improved distribution of IPTp with SP through the G-ANC platform
• Support the Borno SMEP in strengthening malaria surveillance and look at how data from MiP can be applied to understand epi patterns in the broader population
• Assist Borno state to adopt and implement this policy at scale, including using human-centered design.

Purpose of the Job

• The Job holder will be responsible for the accounting function and will ensure the integrated and efficient day-to-day administrative operations of the project office.
• S/he will ensure adherence to PI/Donor policies and procedures in all transactions and maintains proper books and records of accounting in the state.

Duties & Responsibilities

• Prepares payment vouchers and cheques for project payments and other office expenditure
• Prepares payment to sub grantees, consultants, travel advances and supplies of materials and services
• Checks Travel Payment Vouchers (TPV) submitted by staff and prepares for State Manager’s and Finance Manager’s review and approval
• Handles documentations: Filling correspondences, Payment vouchers, Bank tellers, Receipts, TPVs in an orderly manner
• Ensure Payment vouchers have adequate support documents before filing
• Ensures prompt remittance of statutory deductions such as PFC, PAYE deductions
• Keep and maintain a neat and tidy work area for the purpose of sorting mails
• Find sources of supplies and obtain quotes from suppliers/vendors
• Make travel reservations and hotel bookings for staff and program workshops
• Ensure that the Fleet management policy is adhered to at all time as regard use of office vehicles
• Maintains register of all assets (expendable & non-expendable) in the office and carries out regular assets verification.

Qualifications  

• First Degree or equivalent in Accounting, Finance, or related experience
• 2 – 3 years experience in a non- profit environment dealing with finances. Audit experience is an added advantage
• Excellent organizational skills, detailed oriented and high degree of accuracy, strong analytical skills and sound judgment.
• Ability to work independently and as a member of a team
• Good computer skills including proficiency in word processing and spreadsheets
• Strong communication skills: both verbal and written.

Competencies / Attributes:

• PC Applications: Advanced knowledge of MS Outlook, MS Word.
• Sexual and Reproductive Health and Rights Services: Knowledge of family planning and reproductive health principles, practices and services, including program strategies and indicators.
• Analysis and Sound Judgement: Good analytical and trouble shooting skills. Ability to make sound judgments. Ability to improve processes, promote excellence and demonstrate accuracy and thoroughness.
• Communication: Advanced oral and written communication skills.
• Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices
• Influencing and Customer Service Skills: Ability to influence using diplomacy skills with key stakeholders. Advanced customer service skills.
• Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.
• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented and consistently accurate, ability to manage stress effectively in a fast-paced environment, and ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.
• Matrix Management: Ability to thrive in a matrixed organization.
• Confidentiality: Proven ability to maintain confidentiality on work-related issues.

Application Closing Date
Not Specified.