Grants Coordinator at Norwegian Refugee Council (NRC) Full Time

Job Title: Grants Coordinator

Job ID.: 13347
Location: Maiduguri, Borno
Employment Type: Contract
Job Category: Donor relations
Duration of contract: 12 months (Renewable).
Grade Level:  Grade 7 in NRC’s grading structure
Reporting line:  Grant Manager
Travel: 40%

Job Description

• These strategic locations have allowed NRC greater reach from the north and south parts of the North-East and North Central region and allowed NRC to contribute to bridging the gap between humanitarian aid and development cooperation, including by focusing on equitable access to basic services and strengthening the rights of displaced people and returnees. In addition to the Country Office and the above-mentioned Area Offices, NRC has sub-office structures in Dikwa, Monguno, Biu, Mubi, Pulka and Gwoza.
• We are looking for people who are passionate about helping refugees and people forced to flee.  If you are those people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate Grant Coordinator to join our team in Maiduguri, Borno State.
• You will be responsible and supporting the Grants Manager in essential grants management support, business development and reporting across the Nigeria portfolio for the NRC offices.

Specific Responsibilities

• Prepare reports for donors, partners, and government on program progress, ensuring all reporting requirements of donors are delivered on time and in a quality manner.
• Ensure quality of program writing, including program activity plans, reports and informal updates.
• Work with the Grants Manger to develop concept notes and donor proposals, and participate in writing them in close cooperation with relevant departments in NRC Nigeria.
• Support in the development of generic concept notes, briefing notes and SITREPS to be used in donor meetings and visits.
• Maintain program files and ensure copies of donor concept notes, proposals, contracts,and reports are correctly filed in the Filing Tree.
• Responsible for donor compliance of the respective grants and project cycle management processes for allocated projects.
• Support in the development and implementation of grants-related trainings, including proposal and report writing.
• Ensure that all programme staff are aware of requirements and conditions of grant agreements and contracts, through the use ofgrant opening/mid/closing meetings and other methods.
• Support in the maintenance of an accessible and well-organized filing system for storing all grant-specific files for all of NRC’s past and active grants and ensure that grant coordination systems and processes are successfully implemented.
• Support in keeping the Grants Tracker updated.
• Support in ensuring all documentation required is ready and available for audits.

Roles and Responsibilities

• Adherence to NRC policies, guidance and procedures and consideration of NRC global and regional strategies when executing functions related to this role.
• Develop and maintain overview of all grants, donor requirements, compliance, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database – forthcoming).
• Support in the coordination of development of donor applications and reports, as well as ensuring donor compliance and quality control.
• Contribute to the development and revision of funding proposals, budgets and donor reports.
• Be updated on donor priorities, trends and track and share relevant calls for proposals to the relevant teams.
• Document, analyze, and share learning from the proposal and reporting process, and compliance with donor rules and regulations.
• Contribute to continuously improving internal grant management systems.
• Provide an internal helpdesk on donor-related issues, including organizing and deliver trainings in donor rules and regulations, as well as proposal and report writing.
• Coordinate the development and distribution of internal reports.
• Contribute to PCM training and usage of the NRC PCM framework in the CO as delegated by the Grants Manager.
• Support external donor audits.
• Represent NRC towards relevant partners and donors as delegated.
• Promote the rights of IDPs/returnees in line with the advocacy strategy.

Qualifications

• Between 3-5 years of relevant experience within field of expertise
• Relevant university degree or higher education
• Relevant experience with grants management in the humanitarian sector
• Experience from working with humanitarian and development donors
• Good understanding of donor rules and regulations
• Skills and experience in report and proposal writing
• Strong communication, coordination and interpersonal skills
• Strong analytical skills (data and financial)
• Ability to mediate in high-stress scenarios with competing interest
• Excellent written and oral communication skills in English
• Above average computer skills, with proficiency in Word, Excel, PowerPoint, Outlook

Application Closing Date
1st January, 2024.