Human Resource Officer at mothers2mothers (m2m) Full Time

Job Title: Human Resource Officer

Location: Abuja (FCT)

Job Summary

• The Human Resources Officer (HRO) is responsible for supporting m2m’s work in Nigeria by providing coaching and guidance on HR related business matters including employee relations, workforce planning, recruitment, HR policy and procedure interpretation and employment law practices.
• S/he also serves as the security focal point for the country programme.
• This position is based in Abuja and reports to the Country Finance Manager, with support from the Human Resources Business Partner (HRBP) and Security Lead, based at m2m’s South Africa head office.

Job Description
HR Compliance, Support and People Management:

• Support the Country Director and Line Managers to implement HR activities, ensure day-to-day HR services are met, and that there are effective HR processes in country.
• Support the Country Director to ensure that HR policies and guidelines are kept up to date, employee awareness is raised on these documents and that guidelines are timely updated and aligned to the relevant legislation and m2m’s best practices.
• Maintain and update employment contracts and files (manually and electronically) to ensure that they are compliant with m2m standards and country law.
• Support the Country Director to manage disciplinary processes in a timely manner so as to limit risk to m2m.
• Provide support and coach line managers to ensure compliance with employment practices at m2m.

Talent Acquisition and Management:

• Implement and manage the in-country recruitment process in a timely and strategic manner.
• Implement and manage the in country induction process, on boarding and off boarding of employees.
• Support and guide management to create job descriptions and have all jobs evaluated as per the m2m job evaluation process.
• In close partnership with the Remuneration Specialist coach line managers on effectively implementing the m2m Remuneration Policy.
• Implement and manage in-country benefits aligned with the contractual terms and conditions once approved and signed off by Country Director and HR Head Office.
• Regular attendance and participation in the JE Committee meetings to ensure accurate application of policies and procedures and foster learning.
• In partnership with the HRBP, develop and implement country learning and development strategy and wellness plan.
• In close partnership with the HRBP monitor and implement the performance management process in line with the given timelines.

HR Systems, Workflows and Processing:

• Provide support to the Country Director to implement smart and effective HR processes in-country.
• Utilise all HR systems (HR Premier, ESS, Silver Soft) to ensure data integrity is maintained on all employee files and administrative documents.
• Implement accurate and compliant monthly employee information, changes/updates for payroll on the relevant system in a timely and accurate manner.
• Prepare and complete an accurate CSS for timely submission to HR Head Office to ensure salary and benefit payment and processing.

Security Planning and Monitoring:

• Serve as Security Focal Point for Nigeria country programme, and primary country liaison for m2m Security Lead at m2m head office.
• Assist Country Director in collecting, updating and communicating about the safety and security situation in the operational areas.
• Develop, maintain, and coordinate updating of the Office Security Plan, and ensures implementation of the plan and other applicable safety and security related policies and procedures. Provides training on safety and security for country staff and monitors adherence to policies and procedures.
• Maintain contact details and supervise office Communication/Phone Tree
• Support crisis or incident management, as required, and reports security incidents.
• Conduct ongoing threat assessments and provides security updates and briefings to local staff and visitors.

Qualifications and Experience

• Higher National Diploma (HND) in HR Management / A Bachelor’s Degree is advantageous preferably in Human Resources Management (HRM) or a related field.
• 3 – 4 years relevant experience as a human resources generalist in Nigeria; preferably 2 years’ experience in an NGO environment
• Experience in recruitment and selection, performance management processes and methodologies, employee relations and team development
• Knowledge of employee benefits, reward management and labour law in Nigeria

Competencies:

• Ability to analyse and diagnose problems, identify and recommend the appropriate solutions.
• Ability to influence and interface with staff at all levels.
• Ability to work in a fast-paced environment with multiple competing priorities.
• Well-developed presentation and facilitation skills
• Strong organisational skills
• Strong written and verbal communication skills
• Attention to detail and accurate application of information.
• Fluent in English, proficient in local language.
• Application of m2m values.
• Valid driver’s licence.

Application Closing Date
Not Specified.

Note: mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people. Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.