Senior Governance Advisor and Office Administrator at the Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) Full Time

Title: Senior Governance Advisor and Office Administrator

Vacancy Number: 102
Location: Yola, Adamawa

Background
GIZ. Solutions that Work:

• As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries.
• We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The registered offices of GIZ are in Bonn and Eschborn. Our approximately 23,500 employees, almost 70 percent of whom are national personnel, work in a round 120 countries (July 2020).
• GIZ has worked in Nigeria since 1974. From 2004, GIZ has maintained a country office in the capital city Abuja. Currently 361 national and 66 international employees, 19 regional staff, 4 integrated specialists and 3 development workers are working in the country (June 2020).

The Programme

• On behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is implementing the Programme, ‘Social and Economic Participation of Returnees, IDPs and Host Population in North-East Nigeria’ (SEPIN). The main objective of the programme is to improve the economic and social participation of returnees, internally displaced persons, and vulnerable members of host communities in Adamawa State in a gender responsive way.
• Adopting an integrational approach, the programme contributes to SDGs1, 2, 5, 10 and 16 in accordance with the ‘leave no one behind’ principle and hopes to complement the humanitarian response to the crisis in the Northeast by going beyond a humanitarian short-term approach and focusing on a more long-term development perspective, through the institutionalization of gender responsive participatory planning and provision of livelihood support.
• Addressing the situation of IDPs, returnees and the host population, the Programme is primarily implemented at LGA and community level to ensure direct benefit for the target groups. Through the Community Development Planning (CDP), the Programme hopes to strengthen the relationships between local communities and community leaders, government institutions and civil society.
• Simultaneously, the Programme hopes to build the capacities of local and state governments as well as civil society and community-based organizations for improved service delivery. Alongside the CDPs, the Programme will set up and consolidate spaces and mechanisms where women can meet to engage in dialogue to identify problems, needs and priorities and voice their concerns to the leadership of their communities.
• The gender and governance interventions will be supported by livelihoods activities in the agricultural sector. Here the focus is on group initiatives, which will give access to markets and improve conditions for economic participation.

Responsibilities
Under the supervision of the Head of Component for Governance and the Head of Programme, the Senior Governance Advisor and Office Administrator/Coordinator provides technical support to the planning, implementation and monitoring of the Governance projects and manages/ coordinates the activities of the field office in Yola. The Senior Governance Advisor and Office Administrator performs the following tasks:

Tasks as Senior Governance Advisor:
Programme planning and implementation:

• Supports internal processes e.g. preparation of concept papers, strategy development assessment of partner proposals, result monitoring, project progress reviews and reporting.
• Supports goals setting, priorities and elaboration of operational plans
• Works closely with state institutions (MDSs), local governments and traditional leaders: Sensitization on participatory planning, state-citizen dialogue, transparency/accountability mechanisms, etc.
• Liaises closely with the Governance Advisors in charge of the Community Planning Processes to ensure that LGA officials are aware of the ward level CDP processes and key into the processes.
• Supports the integration of the Ward Development Plans into LGA plans and budgeting and ensures the elaboration of local government development plans, that provide a holistic, long-term development perspective for the five target LGAs in line with the provisions of the Citizens’ Engagement and Participatory Planning Policy (CEPPP) of Adamawa State
• Supports the integration of the LGA Development Plans into the State Development Planning and budgeting in line with the provisions of (CEPPP)
• Conducts research and provides regular technical inputs on relevant political issues beneficial to the program
• Identify capacity needs for state and LGA officials and makes recommendations to the Head of Governance unit on capacity development measures
• Organises capacity development measures for state and local government officials
• Contributes to the regular control of governance activities, budgets and deadlines
• Supports the coordination of field activities and ensures efficient and timely delivery
• Performs regular field visits to the target LGAs and ensures strategic focus is maintained and delivery of all envisaged outcomes
• Provides technical guidance to the GIZ governance team in Yola
• Contributes to building strong and effective working relationships with local and international development partners, CSOs and government MDAs operating in the governance sector in Adamawa State.

Knowledge Management and Communication, other Duties:

• Ensures the knowledge transfer to other program units and GIZ internal knowledge management as well as coordinating the Governance Component`s internal knowledge management e.g. collection of good practices and documentation of lessons learned and revising factsheets and communication materials.
• Supervises staff responsible for updating the knowledge management folder structure for the governance unit and ensures consistent transfer and storage of all relevant documents in the appropriate files structure.
• Supports with regular report writing and editing.

Tasks as Office Administrator / Coordinator:
Office Management and Administration:

• Supervises and manages the support and administrative staff at the field office (drivers, security guards, cashier).
• Is responsible for organising logistical aspects of the office (coordinate maintenance supervises guards etc.).
• Ensures that computers and software function properly.
• Monitors the availability of accessories and stocks.
• Monitors procurement in accordance with GIZ guidelines.
• Oversight for filing documents in reference files or in DMS in line with GIZ’s filing rules.
• Manages confidential files, specifically in the areas of personnel and finance.
• Ensures that financial and administrative regulations are complied by all programme staff in the field office.

Coordination Tasks:

• Coordinates with the Head of Programme on the mode of service delivery to programme partners.
• Coordinates and ensures smooth running of the programme office in adherence to GIZ code of conduct, administrative financial, logistic, human resource and security procedures.
• Represents the Head of Programme at relevant stakeholders’ forum and liaises with programme partners at state level.
• Ensures that information is exchanged between programme staff, partners and other institutions.
• Accompanies the Head of Programme to meetings if necessary.
• Prepares and organises internal and external meetings, workshops and events.

Maintenance:

• Supervises maintenance of the programme office generators and vehicles.
• Supervises and tracks vehicle movement and logbooks.
• Responsible for fleet management of programme vehicles.

Other Duties / Additional Tasks:

• Performs other duties and tasks at the request of management.

Required Qualifications, Competences and Experience
Qualifications:

• A University Degree in Political Science, Law, Economics, Sociology, Public Administration or other relevant Social Science field. A Masters’ degree is an added advantage.

Professional experience:

• 7 years of relevant experience in the international development sector with specific thematic focus on democracy, civic participation, and governance reform.
• Knowledge and experience working in North-East Nigeria. Extensive work with government actors in Adamawa State is a plus.
• Experience and familiarity with key regional, state and local government level political, top administrative and traditional leaders & actors in Adamawa State.
• Knowledge & familiarity with the political and administrative structure and systems in Adamawa State.
• Knowledge of North-East Nigeria security context – the actors, challenges, current and previous efforts by state and non-state actors.
• Familiar with International development and humanitarian actors working in the State including CSO’s and CSO networks.
• Knowledge of the humanitarian and development nexus especially as it applies to north-east Nigeria.
• Hands-on project management experience and ability to efficiently manage numerous activities simultaneously, a flair for problem-solving and an ability to self-navigate through complex bureaucratic environments.
• Knowledge of office, finance & admin as well as fleet management.

Other Knowledge, Additional Competences:

• Fluent written and oral knowledge of English. Deep Knowledge of Hausa, Fulfude and other relevant local languages would be an asset.
• A very good working knowledge of Microsoft Word, Excel and PowerPoint.

Remuneration
According to GIZ Salary Band 4.

Application Closing Date
13th December, 2022.

Method of Application
Interested and qualified candidates should send their CV and Letter of Motivation as one document with complete contact details to: [email protected] using “Vacancy No. 102” as the subject of the email.

Note

• GIZ is an equal opportunities employer committed to diversity.
• All qualified candidates, regardless of age, sex, ethnicity, race, and religion are encouraged to apply.
• Please note that only shortlisted candidates will be contacted.