Storekeeper at COOPI – Cooperazione Internazionale Full Time

Job Title: Storekeeper

Location: Fune, Fika and Nangere – Yobe
Employment Type: Full-time

COOPI in Nigeria

• COOPI started its operations in North-East Nigeria in July 2014 to carry out a rapid evaluation of the most relevant constraints suffered by the Internally Displaced People (IDPs) displaced by the food crisis and the Boko Haram insurgency in the Lake Chad Basin.
• The COOPI Nigeria Field Office is located in Sokoto State, in order to cover intervention LGAs in Sokoto State and to provide direct assistance to the IDPs and their hosting communities, through a multi-sectorial program covering Food Security, Disaster Risk Reduction, Social protection, Early Recovery, and Livelihoods, Nutrition and Child Protection interventions. COOPI’s capacity to respond to the humanitarian situation in the country is confirmed by its experience in providing humanitarian aid in more than 27 other Countries around the World, in over 50 years of operations

Overall Responsibilities

• The Storekeeper will be responsible for the management of tracking and data management of distribution information of commodities and the management of commodity movements of WFP funded General Food Distribution (Unconditional Resource Transfer) Project in Nangere LGA, Yobe state. He/She will ensure adequacy of the warehouses and proper commodity handling and tracking.

Main Responsibilities and Tasks
Under the direct supervision of the Deputy Project Manager and in collaboration with the Project Manager and other collaborators of the projects and of the Base, he /she will:

• Report any issue to the Deputy Project Manager and Project Manager for follow up, including need for maintenance, cleaning, items (pallets, padlocks and so on).
• Be responsible for the security of the store, by liaising regularly with the security Officer, Security Company hired for this: provide constant monitoring of their activities, ensure that they maintain their presence and they do not conduct any irregularities.
• Always ensure the food safety of commodities by monitoring the expiry dates and the status of the packages.
• He/She will account and maintain the records for all commodities received, stored and dispatched in compliance with COOPI and donor (WFP) guidelines.
• The Warehouse storekeeper is responsible for documentation of commodity transactions in the warehouse, including receipt, storage and delivery of all food commodities. Receive the commodities from WFP, count them and ensure that all the details in the waybill correspond to what is actually received. Fill in the waybills and sign them.
• Liaise with the distribution teams to ensure that the commodities are dispatched on time for the distributions, liaise with the transporter company in cooperation with the Logistics Assistant in the Base to mobilise them for the dispatched.
• Always keep track of the commodities by counting them and by issuing waybills whenever there is a commodity movement.
• Prepare daily stock reports to ensure that commodities are not lost.
• Cooperate with the GFD Field Officer for regular reconciliation of commodities and for the preparation of accurate and reconciled monthly distribution reports.
• Report any loss immediately to the Nutrition Officer and the Deputy Project Manager to ensure timely action.

Management of commodity reception:

• Ensure that all commodities arriving at the warehouse and leaving the warehouse are properly accounted for.
• Conduct a thorough inspection of all trucks on arrival at the warehouse; ensure that trucks are properly covered with tarpaulins and there are no unauthorized commodities mixed with food;
• Fill in the truck inspection reports before commencement of offloading; Scrutinize all waybills to ensure that the commodities are of correct quantities and quality as manifested on the waybill;
• Supervise the offloading staff during the process of offloading commodities and make sure that it is properly undertaken. Ensure that commodities are carefully being inspected and counted during off-loading before being accepted in the warehouse;
• Stack commodities according to type and shipment number;
• Stack commodities on pallets and ensure a space of one metre between stacks and wall, stack and stack, stack and ceiling is maintained;
• Report any shortages, damages or excess to the Storekeeper and reflect such differences in all copies of the delivery documents;
• Fill in all stack cards immediately after completing stacking;
• Fill in all forms (waybill, loading & offloading tally sheet and random weighting form) during and immediately after completing the offloading process. Record all quantities delivered short (missing), quantities lost in transit and quantities damaged, if any.

Mitigation of Commodity Losses:

• Use FIFO principle for each commodity. Commodities arriving first must be dispatched first except for reconstituted commodities.
• Short weight and damaged bags are reconciled immediately.
• Stack damaged bags separately
• Record quantity of damaged units for each consignment
• Repair bags as soon as possible.
• Repack damaged bags in to new bags protected by plastic bag.
• Reconstituted bag should be dispatched first.

Warehouse Management:

• Consistently and routinely clean the warehouse in order to safe keeping of food commodities.
• Ensure warehouse compound is clean and free from debris, vegetation, rodent activity and has good drainage and lighting.
• Ensure inside of the warehouse floors, walls and ceiling is clean at all times.
• Ensure windows and ventilation in good repair and screen to prevent access.
• Ensure placement of rodent’s baits and traps.
• Ensure presence first aid and firefighting equipment in strategic locations in the warehouse.
• Conduct routine inspection of warehouse to detect any infestations and inform the Storekeeper.

Skills & Experience
Essential:

• Be professional, motivated, flexible and culturally sensitive
• 1 year to 2 years in warehouse management and calculation of ration table with work experience with an NGO, INGO or corporate organization
• Have excellent communication, writing and analytical skills.
• Be excellent in communication skills and proficient in report writing
• Be resident and familiar with the terrain in the Northeast Nigeria.
• Excellent working knowledge of Microsoft Office programming (Access, Outlook, Excel, Power Point, and Word).
• Knowledge and experience in using database specific software.
• Excellent communication, writing and analytical skills.
• Perform any other related duties or responsibilities that may be assigned by the supervisor
• Given the stressful nature of Yobe security situation, which remains fluid and unpredictable and its high interpersonal and communication skills demands, the storekeeper will need to be able to fit easily into a complex and operative team of various cultural backgrounds.

Preferred:

• Knowledge of the local language (Hausa and Kanuri).
• Proficient in data collection and handling bulk registers of beneficiaries.
• Willing and able to be based and travel regularly within remote areas, where services are limited.
• Strong level of autonomy to provide independent follow through on processing issues and concerns
• Excellent planning, organizational and time management skills.

Application Closing Date
10th April, 2023.

Note

• Please note that any late application or incomplete submission will not be considered and thus will be disregarded immediately.
• Candidates who reside and have resided for years within the locations where the positions are advertised are strongly encouraged to apply
• All qualified candidates living within Yobe State are also strongly encouraged to apply.
• Applicants shall be reviewed on a rolling basis.
• Only shortlisted applicants will be contacted.
• This ToR shall be inclusive of any other task specifically assigned by the Deputy Project Manager and direct supervisor for what concerns the implementation of the program activities.
• Female candidates are strongly encouraged to apply.