Executive Assistant / Office Manager at Black Pen Recruitment Full Time

Black Pen Recruitment is currently looking for an executive assistant and office manager for immediate employment. Interested persons are expected to apply. Kindly go through the full details of this position below:

Job Title: Executive Assistant / Office Manager

Location: Lagos 
Job Type: Full-time

Responsibilities

• With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organisational goals are achieved, and best practices are upheld
• Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Manage all PA duties with swiftness and discretion.
• 70% EA, 20% PA, 10% office management.

Requirements

• Bachelor’s Degree or equivalent experience
• 4 years of experience in administrative role reporting directly to upper management
• Excellent communication skills
• Strong time-management skills and the ability to organise and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences
• Experience overseeing budgets and expenses
• Experience developing internal processes and filing systems
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organised, detail-oriented, ability to multi-task with great follow-up skills.

Benefits

• All the latest technology you need to do your role
• Private health insurance
• Headspace membership
• Free lunch in the office
• Budget for French language classes
• One-time home office set-up allowance
• Hybrid; remote + office hours and flexible working conditions
• Access to Klasha Sessions development training courses
• Diesel and fuel allowance for remote working
• Work-from-anywhere weeks; Work from anywhere for three weeks in a year
• Paid birthday day off
• Team building events
• Access to mental health wellness services
• Paid parental leave.

Application Closing Date
Not Specified.