Senior Budget Officer – Programming, SNPB.1 at the African Development Bank Group (AfDB) Full Time

Job Title: Senior Budget Officer – Programming, SNPB.1

Position Number: 50001348
Location: Abidjan, Cote d’Ivoire
Position Grade: PL5

The Complex

• The Senior Vice-Presidency is responsible for supporting the President in the day-to-day management of the Bank Group to achieve its strategic objective and drive performance culture that will align all processes and systems to deliver high impact results.
• The Senior Vice-Presidency will provide effective leadership and exceptional coordination to ensure implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions.
• The Senior Vice-Presidency will lead Senior Management discussions, decision-making processes and the implementation of keyboard and Management decisions.

The Hiring Department

• The primary role of the Programming and Budget Department is to develop a strategic approach to planning and budgeting, and to coordinate the definition, planning, implementation and monitoring of Bank-wide programming and budgeting processes.
• The Budget Programming Division (SNPB1) is responsible to lead the formulation of the Bank’s three-year resource planning and allocation framework in line with key institutional priorities and the Bank’s strategy, cross-cutting objectives and areas of priority.
• The Division also assists and contributes to leading and coordinating Budget Programming, Budget Processes, Budget Data Management; Budget Policies and Budget Control Framework activities

The Position
Under the general supervision of the Director of the Programming and Budget Department, and reporting to the Division Manager, SNPB.1, the incumbent work objectives are as follows:

• Ensuring that there are adequate systems and tools for capturing and consolidation of work programs and budget submissions, which includes consolidation of the 3-year rolling plans and budgets.
• Helping in improving productivity and in enhancing the collaboration between key stakeholders that participate to the Rolling Work Programmes and Budget preparation, such as budget teams, country teams, sector and regional staff during the budget process.
• Ensuring that systems and processes under his/her pervue take into account the Bank’s organizational structure and current operating framework; or propose plans to this effect.
• Maintaining a climate of continuous improvement of control framework of budget programming systems to promote adherence to Bank policies and guidelines, thus ensuring budget data integrity, completeness and accuracy.
• Drive project implementation and coordination, working with technical teams to ensure programming system are developed, designed and maintained using required project management standards.
• Ensuring capacity building and institutional changes by conducting budget training and assisting in implementing appropriate changes and/improvements in the budget systems, respectively.

Key Functions
Under the supervision and guidance of the Division Manager, Budget Programming, the Senior Budget Officer will perform the following duties:
Programming/Budget Preparation:

• Coordinate the budget assessment activities and the development of a medium-term resource allocation framework encompassing: (i) reviewing of the submitted work program; (ii) proposing a sustainable budget baseline; (iii) costing the work programme and (iv) budget arbitration, among others
• Prepare statistical summaries, analysis, and special reports on budget proposals and related matters to inform discussions by the Senior Management Committee, as well as the Technical, Formal and Informal Sessions of the Board’s Committee of the Whole on the Budget and the full Board
• Provide assistance to reference budgets (baseline) generation taking into account budget execution, trends inflation and initiatives.
• Analyze the submissions analysis and produce synthetic and analytical report for the Program and Budget Document (PBD), highlighting cost drivers.
• Provide analytical report/data & input to Budget and Resource Management Coordinators for arbitrations; Ensure that the arbitration results is factored in budget programming system in view of the budget submissions by organizational units.
• Participate to the assessment of the budgetary impact of coefficients, new initiatives and policies approved by Senior Management and the Board of Directors

Budget Systems and Tools:

• Determine the evolving user requirements, oversee the enhancement of the Strategic Resource Allocation Software (SRAS) and contribute to the enhancement of other tools such as SAP Funds Management, SAP-CO; SAP-BW and the Cost Account System
• Pilot the design, development and configuration of systems based on the functional and technical specifications
• Monitor the day-to-day budget system administration, which entails the maintenance of master data, trouble shooting of system errors and timely resolution of an unusual items
• Coordinate and perform user support and trouble-shooting roles as required
• Monitor, support and troubleshoot the SRAS and other systems and work with the Technology and Information System teams to ensure business continuity
• Support the development and documentation of SRAS security policies and procedures, including systems documentation

Client Support and Capacity Building:

• Support clients in undertaking budget related transactions, including budget re-allocations (transfers), in consonance with sound business case, Bank policy and Financial Regulations
• Assist in delivering training and elaboration of training material as needed, on Planning, Budgeting, Budget System Utilization and Performance Monitoring matters.;
• Provide assistance in the Change Management activities related to implementing a culture of efficiency and effectiveness in a development Institution.

Competencies (Skills, Experience and Knowledge)

• Hold at least a Master’s degree in IT, economics, finance, accounting or related fields
• Have a minimum of five (5) years of relevant experience and exposure to international, multicultural contexts, working experience in developing and implementing budget or financial management systems as well as processing, analyzing and presenting budget and other statistical or accounting information.
• Capacity for conceptual and strategic analysis and good command of budgetary, operational management and performance monitoring matters.
• Capacity to diagnose and solve multiple, concurrent problems as well as conduct independent research and analyses; Strong analytical and problem-solving skills.
• Ability to manage multiple and simultaneous and shifting demands, priorities under tight deadlines.
• High level skills in communication as well as ability to build partnerships with a broad range of clients and deliver results that meet the needs and long-term interests of clients within and outside the Bank.
• Good knowledge of Bank’s project systems and policies, procedures and processes. Knowledge of operational framework will be an advantage
• Experience of working in a team oriented, multi-cultural international or professional environment
• Demonstrated capacity to lead and advice on new projects and initiatives and change management initiatives
• Proven client orientation skills and initiative in anticipation of business needs and finding solutions.
• Effective consulting and advisory skills that enable clients and help them deal with budget issues
• Demonstrated ability to multi-task and manage time effectively to deal with multiple demands and deadlines
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
• Technical and functional implementation experience in different IT Platforms out of which one of them shall be: Visual Studio, ASP.NET MVC, C #, JQuery / JavaScript, Entity Framework, Microsoft SQL Server, html5, MS solution framework
• Competence in the use of ERP Systems and budgeting system (preferably SAP, SRAS..), BI tools and standard MS office applications (Word, Excel, Access and PowerPoint), and good knowledge of operational and project management systems.

Application Closing Date
11th August, 2024.