Operations Officers at the African Development Bank Group (AfDB) – 2 Openings Full Time

Job Title: Operations Officer

Position Number: 50063724; 50001071
Location: Abidjan, Côte d’Ivoire and Pretoria, South Africa
Position Grade: LP6

The Complex

• The core mandate of the Vice Presidency (ECVP) is to lead the Bank Group on prioritizing the generation, analysis, dissemination, brokering and implementation of relevant knowledge solutions in all High-5 operational priorities and the cross-cutting themes of its Ten-Year Strategy.
• Such solutions must be a clear response to priority development challenges facing regional member countries (RMCs), individually or collectively and need to involve RMCs in both the planning and implementation of the solutions.
• The key focus areas include:
  • Research on major development issues facing Africa and their relation to global economic governance and other major global public goods;
  • Country diagnostics and future perspectives;
  • Policy dialogue and advisory services;
  • Economic, sector, and thematic knowledge work;
  • Improving national and sub-regional statistical systems;
  • Preparation, design and support to implementation of public financial management and Governance operations;
  • Capacity development for policy formulation and implementation;
  • Technical assistance and advice related to RMCs’ management of natural resources; and
  • Knowledge dissemination and development of national, regional, and inter regional knowledge networks.

The Hiring Department

• The Governance and Economic Reforms Department (ECGF) is in the complex of the Chief Economist / Vice Presidency for Economic Governance and Knowledge Management (ECVP), is responsible for coordination and operationalization of the Bank’s Governance policy, strategy and programs, including lending and non-lending work.
• ECGF works in collaboration with the other complex’s and departments of the Bank towards ensuring (i) that the Bank’s substantive technical engagement with key policy and strategy processes in the area of governance and public financial management are properly coordinated; and (ii) that the Bank’s interventions in Regional Member Countries, through program-based operations/ budget support and institutional strengthening projects promote effective and accountable governance and public financial management.
• The Department has two Divisions, ECGF.1 and ECGF.2. The Division ECGF.1 covers Governance operations in the Central, North and West Regions of Africa, while ECGF.2 Division covers Governance operations in the East and South Regions of Africa.

The Position
The main purpose of the Operations Officers is to support ECGF divisions management and staff in:

• Coordinating the implementation of the annual work programme and related assignments;
• Preparing the administrative budget and monitoring its implementation;
• Monitoring portfolio performance and the KPIs;
• Supporting task managers with information management and data entry tasks as well as the costing and financial analysis of Institutional Support Projects; and
• Lleading on the establishment and maintenance of all information management systems and databases (e.g. SAP) to enable the effective result-based management of the ECGF projects and programs.

Key Functions
Under the supervision and guidance of the Division Managers of ECGF, the Operations Officers will:

Work Programme / Monitoring:

• Collect data in respect of projects, programs and studies, from Task Managers, concerning the completed, on-going and pipeline projects, loan/grant administration and project management, and assist in the entry of such data in various systems used by the Bank, SAP and the Bank Project Processing Schedule (BPPS), as well as an ECGF database.
• Contribute to the design and maintenance of a database for ECGF portfolio of active and pipeline projects.
• Extract data and produce templates/ monitoring tables on the Division’s Key Performance Indicators (KPIs).
• Follow up and update project schedules in BPPS in accordance with Board Agenda.
• Analyse and produce portfolio statistics for the ECGF periodic reports, such as the quarterly reports, monthly flash reports and annual reports.
• Carry out collection and analysis of supervision data, disbursement ledgers and procurement data of active project in the portfolio of the Region with particular focus on reporting on the performance of active projects and giving special attention to projects at risk.
• Engage different business users, subject matter experts and other critical resources during the process of gathering and analysing data requirements.
• Contribute to the preparation of monthly, quarterly, annual and ad hoc reports on the management and performance of the ECGF portfolio inclusive but not limited to loan/grant effectiveness, supervision rating, disbursement trends, loan cancellation, status of project audits and, status of Project Completion Reports.
• Report on accuracy and completeness of SAP data regarding the department’s portfolio.

Budget Preparation/ Monitoring:

• Support management with the preparation of the yearly budget and ensure all data is uploaded in the AfDB’s budgeting and programming system SRAS.
• Monitor implementation of the budget and expenditures to ensure they remain within authorised level.
• Coordinate the preparation and monitoring of the quarterly mission schedules and collate related data for reports.

Other Duties:

• Attend internal quality review meetings (IQR), draft minutes and ensure timely clearance and distribution.
• Assist Task Managers in editing and preparing reports and entering them into the Bank’s Results Reporting System (RRS) (including Project Concept notes, appraisal reports, implementation progress reports and project completion reports).
• Liaise regularly with other key Departments of the Bank, including regional and country offices, the front office of ECGF, budget department, resources mobilization etc.
• Liaise with Information Systems Department (CHIS) if necessary, for all issues relating to the SAP system and other information technologies; play the role of SAP resource person in the division; provide training to staff of the department in the use of SAP-PS.
• Provide support to the ECGF Team on data collection for non-lending activities.
• At the request of the Bank, the Operations Officer may carry out other tasks in light of his/her field of expertise, notably those that shall be assigned to him/her by the Division Manager.

Competencies (Skills, Experience and Knowledge)

• A minimum of Master’s Degree in Business Management, Economics and Finance, Statistics or a closely related field.
• Minimum of four (4) years of relevant practical working experience in data collection, processing, data mining, analysis and forecasting either within the AfDB, with a similar development/multilateral organisation or the private sector.
• Professional qualification in data visualisation is desirable.
• Experience in project portfolio monitoring and using information management systems (such as SAP) to access, compile and present data and statistics in user friendly format.
• Experience in using budgeting tools and systems, in particular the budgeting systems of the AfDB or similar organizations.
• Strong analytical and conceptual abilities.
• Good organisational, coordination and communication skills.
• Team working and relationship skills.
• Ability to handle speedily and efficiently internal and external requests.
• Ability to work competently in English or French, with a good working knowledge of the other language.
• Familiarity with project identification and project management procedures of development institutions, multilateral development banks and, in particular, of the African Development Bank, is an added advantage.
• Competence in the use of standard software (Word, Excel, Access, PowerPoint, MS projects).
• Advanced Excel skills and knowledge of SAP and the AfDB’s Information Management Systems is highly desirable.

Application Closing Date
5th April, 2025.