Awards Management Coordinator at Save the Children Nigeria Full Time

Job Title: Awards Management Coordinator

Job ID: 230001PN
Location: Damaturu, Yobe
Type of Contract: National
Employee Status: Fixed Term
Team / Programme: Humanitarian
Grade: 3

Child Safeguarding

• Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

• The purpose of this post is to support the Award Management Director and Award Managers in the planning, securing and managing of both development and humanitarian awards.
• The position plays a lead role in award information management and shares and coordinates information across departments.
• Under the direction of an Award Manager, the Awards management Coordinator will be responsible for ensuring that the SCI programme adheres to all its award management obligations internally within Save the Children and externally with donors. This will include financial and narrative reporting relating to donor awards and data quality in the Award Management System.
• This position is specifically responsible for assigned awards, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements.
• With Support from Awards Manager, the Awards Coordinator takes the lead role for SCI’s engagement with local partners in Yobe programme especially under BHA.
• The overall aim of the Awards Management Coordinator is to ensure partnerships in Yobe programme complies with SCI and donor’s Partnership Principles of value driven and empowering relationships, transparency, accountability and mutual benefit, and ensuring quality programme implementation with partners through a systematic operational partnership approach guided by SCI’s Partnership Framework and SCI’s Humanitarian principles.
• The post holder is responsible for ensuring staff and partners’ capacities are developed to ensure quality programming across the full range of SC Nigeria.
• The post holder will be expected, with limited support, to lead on overall partner coordination, facilitate standard partner assessments, facilitate partner capacity strengthening plans and development, staff capacity strengthening, operational system adaptation and facilitating partners with programme design and budgeting.
• This role will work closely with Program Implementation/Operations, PDQ and Finance on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes.
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Scope of the Role:

• Reports to: Awards Manager
• Staff reporting to this post: None
• Role Dimensions: Communication with stakeholders

Key Areas of Accountability
Developing self and others; Working effectively with others:

• Build relationships with other teams to support the resolution of issues and coordination of deliverables i.e. reports.
• Support the delivery of capacity building to other teams in the CO and to Partner organisations.
• Build relationships with the region and centre and support in the escalation of issues if required.

Communicating with impact, negotiation and coordination:

• Engage with and coordinate across multiple stakeholder groups to support the development of high quality proposals.
• Support the development of high quality proposals through planning and coordination with PDQ, Finance and other teams.
• Coordinate and review donor reports including adequate planning to ensure deadlines are met.
• Communicate and coordinate with Member contacts to understand and record any changes related to donor compliance requirements and reporting dates
• Facilitate award kick off meetings, including a focus on donor requirements and ensure these occur at the start of each award.

Compliance (systems, processes, donor):

• Understanding of SCI processes and other key donor requirements and communication and adherence to these.
• Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality.
• Accountable for driving AMS data completeness and quality for relevant awards
• Support kick off meetings led by the Award Manager and the communication of compliance requirements across the CO

Monitoring and Analysis:

• Critical review of proposal budgets to identify budget lines for review or omitted costs.
• Work with Operations team and budget holders to develop budgets
• Financial analysis skills to perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified.
• Understanding of DRC budget codes and ability to work with Program team to determine appropriate structure.
• Knowledge of donor budgeting formats to support budget holder understanding

Portfolio management and strategy:

• Support AM Manager to perform portfolio level monitoring and analysis and follow up issues identified and resolve these.
• Produce management reports and escalate identified portfolio issues in a timely manner.
• Support Award Manager on the regular award review processes on designated awards.

Qualifications

• Professional qualification in Business, International Development, Finance/Accounting or similar

Skills & Experience:

• University Degree in International Development, Business Administration or Finance.
• Highly developed interpersonal and English communication skills including influencing, negotiation and coaching.
• Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, FCDO, CIDA, GAC etc.).
• Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those  applying partnership approaches.
• Strong analytical skills and strategic planning abilities.
• Computer literacy and excellent documentation skills are a must.
• Ability to proactively identify issues and problem solving skills to address these
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Excellent time management and planning capacity.
• Availability and willingness to work extra hours during times of humanitarian responses.

Skills and Behaviours (Our Values in Practice)
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

Application Closing Date
6th April, 2023.