Driver / Administrative Assistant at mothers2mothers (m2m) Full Time

Job Title: Driver / Administrative Assistant

Location: Abuja (FCT)

Job Summary

• The Driver/Administrative Assistant provides ground travel and administrative support services support to the m2m Nigeria team and ensures adequate maintenance of the organisational vehicles. This position is based in Abuja.

Job Description
Driving:

• Perform daily maintenance of vehicles using checklist.
• Ensure vehicles have adequate fuel for the planned daily trips.
• Hold and allocate vehicle keys as per vehicle booking log.
• Drive project staff to destinations for project activities as per approved plans
• Inform Finance and Operations Officer and Country Finance Manager of any damage, missing items from vehicles and when regular car servicing is required
• Compile and submit vehicle monitoring reports (including mileage, fuel, and vehicle tracking analysis) monthly and as requested.
• Make deliveries of project materials, files, office supplies and equipment
• Provide other duties as assigned.

Administrative support:

• Provide targeted administrative support for country office day-to-day administrative tasks.
• Receive and check that deliveries from suppliers are complete, match documentation, and are not damaged.
• Provide support in printing, photocopying, delivering personal protective equipment (PPE) and site supplies, etc.
• Check any maintenance, repair or item/equipment replacement needed for the project office and co-ordinate with the Programme and Operations Officer to arrange for repair or replacement.
• Assist in asset management by updating asset registers, tracking transfer of assets, labelling new assets, and asset disposal.
• Assist in stock management by updating stock registers with purchases, deliveries, organising and securing stocks, documenting stock usage, performing monthly stock counts, ordering supplies.
• Assist in branding/marking of required items
• Provide front-desk support.
• Provide other duties as assigned.

Database Support:

• Ensure receipt and completeness of all reporting forms from site staff, follow up for missing information.
• Maintain filing system to ensure secure and organised storage of site reporting forms and other M&E documents.
• Enter data from reporting forms into DHIS2 databases.

Qualifications and Experience

• Diploma Level Education.
• At least 5 year’s relevant professional driving experience.
• Experience doing similar work in an NGO setting.
• Valid Driving License.
• Clean driving record.

Competencies Required:

• Good communication skills.
• Professional commitment and good judgement
• Hardworking and Diligent
• Flexible and Committed to m2m Mission and Vision
• Problem solving, planning and organisational skills
• Attention to detail
• Willingness to work non-standard hours
• High level of integrity
• Basic computer skills (MS Office Suite, Excel)
• Database support skills
• High level of organisation and ability to manage administration tasks
• Neat and Presentable
• Peoples’ skills and ability to across all levels of the organisation

Application Closing Date
Not Specified.

Note: mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people. Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.