Procurement Assistant at Chemonics International Full Time

Job Title: Procurement Assistant

Location: Lagos, Nigeria

About the Job

• We are seeking a Procurement Assistant for the USAID Lagos Urban Water, Sanitation, and Hygiene Activity (LUWASH) in Nigeria. The project aims to increase availability and sustainable management of safe and climate-resilient water and sanitation services in Lagos, Nigeria.
• LUWASH will increase the availability, quality and use of safe water and sanitation services and improve the governance and sustainable management of associated sector institutions in Lagos.
• The activity’s objective is to expand and improve urban WASH service delivery and infrastructure through strengthened governance, increased accountability, and improved financial and technical capabilities of public water utilities and private sector providers. This position will be based in Lagos, Nigeria.
• The project has four components as follows: governance and institutional arrangements strengthened to deliver improved WASH services, public and private service provider performance improved, access to safe and sustainable water services increased, access to safe and sustainable sanitation increased and the quality of source water improved.

Responsibilities

• Prepare Requests For Proposals, Requests For Quotations, vendor selection, tenders, purchase orders, and negotiation of awards for services and commodities, as well as maintaining the project’s inventory and inventory disposition procedures
• Prepare solicitations and requests for proposals/quotations to obtain bids or work directly with local vendors to obtain quotations and initiate procurements
• Negotiate and prepare contracts and purchase orders
• Ensure that procurement activities are carried out in accordance with contractual requirements, including contract-related regulatory requirements (e.g., ADS) and procurement regulatory requirements (e.g., FAR and AIDAR)
• Coordinate bid evaluation and prepare summary reports for review and approval
• Monitor contracts and purchase orders issued to vendors and follow-up as necessary to ensure compliance with terms and condition
• Contribute to the preparation of requests for approvals and/or waivers
• Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file
• Maintain the project’s inventory and tracking system, including regular updates to the vendor database with the objective of promoting a more transparent and competitive procurement process
• Assist the project to provide training to project staff on procurement policies and procedures
• Monitor and track incoming shipments and collect incoming shipment documentation from vendors and donors
• Manage activities, deliverables and invoices of subcontractors ensuring that all are against approved work orders and that only completed and reconciled activities are invoiced

Qualifications

• Bachelor’s Degree required
• Minimum of three (3) years of procurement management experience
• Experience working on USAID-funded projects preferred
• Strong interpersonal skills and ability to work with culturally diverse staff
• Knowledge of Nigerian operating environment strongly preferred
• Fluency in written and spoken English is required
• Demonstrated leadership, versatility, and integrity

Application Closing Date
10th February, 2023.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter attached, to [email protected] using “Procurement Assistant” as the subject of the email.

Note

• Candidates will be reviewed on a rolling basis until the position is filled.
• No telephone inquiries, please. Chemonics will contact finalists.
• Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
• Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data. You may access the notice via the following link: https://chemonics.com/eu-recruiting-data-privacy-notice