Finance Officer – General Ledger Payables and Receivables at the African Union (AU) Full Time

Job Title: Finance Officer – General Ledger Payables and Receivables

Requisition ID: 1515
Location: Addis Ababa, Ethiopia
Reports to: Head of Financial Accounting and Reporting Unit
Directorate/Department: Finance
Division: Financial Accounting and Reporting
Number of Direct Reports: 6
Number of Indirect Reports: 0
Job Grade: P2
Number of Positions: 1
Contract Type: Regular

Purpose of Job

• To provide administrative support for all  financial regulations and transactions at the division.

Main Functions

• Provides support in the preparation and Implementation of the programmes developed out of the Division’s strategic plan;
• Ensures effective coordination and implementation at various levels;
• Liaises with Member States, Regional Economic Communities (RECs) and other stakeholders including on relevant matters;
• Prepares and develops reports, budget and work programmes related to the functioning of the Division;
• Supports the development of resource mobilization strategy with stakeholder’s coordination;
• Manages and supervises employees under his/her supervision with regard to activity implementation and performance evaluation;
• Conducts complex analysis and generate accurate reports in a timely manner for the Division and AU’s internal use;
• Liaise with the various Departments/Units of the Commission for coordination and alignment purposes;
• Prepares budgets for the Division in accordance with relevant frameworks.
• Supports the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets as may be required;
• Actively contribute in the development of strategies, policies, programmes and plans.

Specific Responsibilities

• Maintains the accounts payable and accounts receivable systems in order to ensure complete and accurate records;
• Updates accurate financial records;
• Provides hands on support for efficient and effective financial, budget, and fund management process;
• Answers inquires related to finance issues to various stakeholders;
• Produces regular financial reports as required or requested;
• Collects and analyzes financial data for forecasting, budgeting, cost reduction analysis;
• Works closely with other Finance Officers to ensure timely and accurate monthly closure of financial records for AUC HQ;
• Produces consistent and accurate supporting schedules and reconciliations for all general ledger accounts;
• Conducts a detailed periodic review of the general ledger activities and make accurate and timely corrections in the financial records to be audit-ready at all times;
• Ensures timely reconciliation of all control’s accounts.
• Records and reviews journal entries, analyzing general ledger accounts, recording adjusting journal entries and accruing expenses each month;
• Ensures all monthly closing schedules are audit ready. Provide information and documentation to the Internal and External Auditors; Assist in the implementation of internal and external audit recommendations;
• Responsible for the day to day accounting functions relating to accounts payable and accounts receivable;
• Oversees the timely reconciliation of all accounts payable and accounts receivable transactions, including analyzing regularly the aged analysis and take remedial actions to address long outstanding issues;
• Responsible for the calculation of the accruals and prepayments and the adjustment of transactions in line with IPSAS.  Ensure accounts receivable and accounts payable balances are IPSAS compliant at all times;
• Responsible for year-end closure activities for accounts receivable and accounts payable;
• Acts as knowledge expert on SAP Accounts Receivable Module and Accounts Payable Modules. Performs other duties as assigned.

Academic Requirements and Relevant Experience

• A Bachelor’s Degree in Business Administration, Finance, Accounting or related field with five (5) years of relevant professional work experience in the areas of Accounting and Auditing; and experience in general ledger accounting, accounts receivable and accounts payable is desirable, out of which two (2) year of experience at supervisory level.
• Additional professional qualification such as CPA, CA, ACCA, CIMA or equivalent,
• Strong knowledge of IPSAS is required and any ERP/SAP will be an added advantage.

Or

• A Master’s Degree in Business Administration, Finance, Accounting or related field with two (2) years of relevant professional work experience in the areas of Accounting and Auditing; experience in general ledger accounting, accounts receivable and accounts payable is desirable, and two years experience in team supervision.
• Additional professional qualification such as CPA, CA, ACCA, CIMA or equivalent,
• Strong knowledge of IPSAS is required and any ERP/SAP will be an added advantage.

Required Skills:

• Conscientious in observing deadlines and achieving results
• IPSAS Knowledge
• Ability to communicate orally and in writing
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic or Spanish) and  fluency in another AU language(s) is an added advantage

Leadership Competencies:

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk.

Core Competencies:

• Teamwork and Collaboration
• Fosters Accountability Culture
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Analytical Thinking and Problem Solving
• Job Knowledge and information sharing
• Drive for result
• Continuous Improvement Focus

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration
Indicative basic salary of US$ 31,073.00 (P2 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance US$  22,932.00  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Closing Date
15th December, 2022.

Note

• Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.
• Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
• The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.