Clerk at World Health Organization (WHO) Full Time

Job Title: Clerk

Location: Lagos
Schedule: Full-time
Grade: G3
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): Two years
Organization: AF_NGA Nigeria

Objectives of the Programme

• The objective of the function is to support the organization in managing inventory covering assets, consumables and vehicle spare parts.

Description of Duties

• Assist in office asset inventory for WHO Liaison Office, Lagos
• Ensure proper update of office assets in each office and ensure reports are sent to zone and WCO
• Receive stationery, issue and maintain stock control cards for all consumables
• Receive goods in store and arrange for inspection by technical officers.
• Receive vehicle spare parts from overseas, WCO and zone.
• Issue and update stock card and send report.
• Raise goods inward note for goods received and (or) goods outward note for goods transferred out of store.
• Collate,inspect and move obsolete assets from individual offices for disposal
• Receive mails for staff register, and forward to concerned
• Send mails received to staff across SWZ office and collect mails from the post office.
• Perform other duties assigned by supervisors.
• The incumbent now handles:
  • Vehicle spare parts store inventory of assets WHO procured/donated materials imported through Lagos airport and sea port receives and dispatches mails
  • Ensuring inventory records are up to date
  • Ensuring proper storage of vehicle spare parts Ensuring proper arrangement of items for easy identification.

Required Qualifications
Education:

• Essential: Work requires completion of Secondary School.
• Knowledge of general administrative and HR Policy theory and procedures.
• Desirable: Training in UN/HR systems is an advantage.

Experience:

• Essential: 5 years of relevant administrative experience
• Desirable: Relevant experience in the WHO or other UN agency is an asset. Experience in Oracle-based or other ERP systems an asset.

Skills & Use of Language Skills:

• Inventory/asset management.
• Proven skills in drafting and editing required.
• Essential: Expert knowledge of English.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources.

Remuneration
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at NGN 5,432,489 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Application Closing Date
10:59 PM: 13th September, 2022.

Additional Information

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.