Administrative Assistant at Eclat HR Consulting Limited Full Time

Job Title: Administrative Assistant

Location: Abuja (FCT)
Employment Type: Full-time
Department: Administration
Industry: Hospitality
Report To: HR / Operations Manager

Responsibilities
The ideal candidate will (but not limited to):

• Support the Managing Director in the preparation and presentation of general reports, and related activities in servicing and developing contracts and relationships with stakeholders and clients.
• Manage, coordinate, and maintain calendar of the Director including appointments, meetings, and travel.
• Responsible for organizing of internal and external meetings on behalf of the Director while ensuring all necessary requirements are made e.g., meeting venue, equipment, presentations, prepare agendas.
• Responsible for organizing Director’s travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
• Monitor and respond to incoming communications (including complaints) to the Director’s office including phone calls, emails and walk ins, ensuring correct department distribution.
• Secretarial support for meetings as and when required by the Director, including drafting, and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues, and arranging refreshments.
• Write and distribute comprehensive minutes and action points to all members post meeting.
• Draft and write high quality reports and presentations, as required by the Director.
• Assist in structuring and planning the calendar of events for the company.
• Maintain confidential files; records, reports, and contact information.
• Communicate with the general staff and prospective clients on MD’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
• Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Review inventory, purchases and reports submitted by Inventory/Logistics Officer.
• Participate in regular team meetings to help identify process flow improvements and efficiencies.
• Perform other tasks as assigned.

Requirements

• A graduate in Administration / Management
• 3 – 5 years Administrative / PA Experience.
• Proficiency in Microsoft Office Programs especially Word and PowerPoint.

Required Competencies:

• Keen attention to details.
• Excellent planning and organizing skills.
• Ability to prioritize assignments and tasks.
• Ability to deliver on assigned mandates.
• Demonstrable leadership abilities.
• Excellent communication skills.
• Team building techniques.
• Skilled in the art of multitasking.

Application Closing Date
31st May, 2022.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using “E. A” as the subject of the email.

Note

• Gender: Females only for gender balance
• Only shortlisted candidate will be contacted.