Country Finance Manager at ACTED Nigeria Full Time

Job Title: Country Finance Manager

Ref: CFM/NIA
Location: Nigeria
Employment Type: Fixed Term | 12 months | ASAP

You Will Be in Charge Of
Accounting and Treasury Management:

Accounting management – supervise the accounting cycle for the mission:

• Ensure timely and accurate data entries in cashbook, bankbook and SAGA following the standard descriptions defined in ACTED’s Global Finance Procedure Manual;
• Verify and coordinate the monthly compilation accounts from each area;
• Supervise cash and bank balance checking process when closing the monthly accounts;
• Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines in line with the monthly accounting schedule as per ACTED’s Finance Procedures;
• Manage the presentation, circulation, filing of vouchers and archiving of accounting and financial documents in compliance with FLAT and Finance procedures (maintain an up-to-date filing follow-up: A8.01_Red Cell Game); Review on a random basis quality and compliance of documentation from areas when centralizing;
• Supervise the Yearly and Midyear Accounting Closures for both General and Analytical Accountancy aspects (V1 and V2).

Treasury Management – ensure a controlled and smooth cash management:

• Ensure justified bank selection process, open/close bank accounts under the authority of the CEO;
• Oversee the management of bank accounts: control, follow and make sure flows are properly lettered (advances, transfers, etc.), check balances and justifications, authorised visas; Report to HQ through the flows reporting tool A1_PRATIC;
• Supervise the management of safes and cash: available amount, balance checks, security instructions;
• Assess monthly cash-flow needs for projects and areas, fill and share the form A4.01_Cash Request on the 15th of each month;
• Manage money transfers, areas cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);
• Make sure donors are invoiced on time and report it through the tool A4.04_ATROCE, comply with good practices described in the Money In Acted HOUse Plan (MIAHOU).

Commitment of Expenditures, Budget control, & Financial Management:
Commitment of expenditure – guaranty budget availability and compliance to ACTED and donor’s procedures before releasing payments:

• Collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment;
• Before commitment / payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated to, ensuring full compliance with ACTED and donors procedures:
• In close coordination with the Country Logistics Manager (CLM) or equivalent, negotiate terms of contracts including payment schedule & taxes obligations; ensure that procurement procedures are adhered to; Follow-up commitments and payments through the tool A7.02_Contract Follow-Up (CFU); Ensure financial, compliance & budget control points during Purchase Committee meetings; review coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates; Check the receiver’s ability to endorse payment;
• In close coordination with the Admin Team, ensure that staff contracts are in line with ACTED standard salary grid, available budgets and regulations; propose salary grids revisions based on benchmarks, national legislation and budget constraint; review and validate the payroll on the 25th of each month;
• Validate partner’s accounting and documentation accuracy and compliance before payement.

Project Budget Follow-up, Mission’s Cost Control, Internal & External Audits – anticipate and mitigate financial risks ensuring operations are run in a compliant and cost-efficient manner:

• Lead Budget Follow-Up (A7.01) and Allocation Tables (A5) consolidation process;
• Analyse/report gaps between planned budgets and actual expenses; comply to the flexibility rule;
• Anticipate financial risks, present budget updates and mitigation plans during FLAT meetings;
• Analyse and report monthly running costs, fleet and communication of each area (A6.01-04)
• Prevent and report any financial and operational loss (A6.01 ACT follow-up);
• Submit to HQ all the annexes of the internal financial follow-up reporting tool (TITANIC) by the 15th of each month;
• Follow-up Exit Forms for international staff and make sure they are sent to HQ once validated;
• Take the lead on external audit preparation in support to the country compliance teams if any; Contribute to opening/closeout meetings, responses to audit reports, recommendations’ implementation plans.

Project Financial Cycle Management:

Develop Project Budgets and Reports – ensure the financial feasibility of projects, respecting ACTED and donors’ rules and deadlines:

• Gather information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; Propose sufficient programme and support budgets including mission’s investment plans in close link with country coordination;
• Review and negotiate terms of grant contracts before signature (payment & financial reporting schedule, use of HQ cash-pooling system, etc.);
• Plan, consolidate, draft & crosscheck with Project Development Department (PDD) financial reports when required (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period, etc.;
• Follow-up payments from donors and financial project close-out (contract liquidation).

Team leadership & Other Tasks:

• Update the organization chart and ToRs of the finance and administration departments (if applicable) according to the mission development;
• Oversee the team, plan & conduct finance staff recruitments, undertake appraisals, follow career management, identify staff with potential and contribute to ACTED internal mobility policy; Ensure training and capacity building for finance team members of ACTED and Partners in order to increase the level of technical ability and skills;
• Actively promote strong & structured articulations with all teams (Logistics & PDD in particular); Represent ACTED with relevant finance & admin networks at country level;
• Improve information flows within the department and with other departments;
• Plan field monitoring missions;
• Perform any other related activities as assigned by the immediate supervisor.

Expected Skills and Qualifications

• Master’s Degree minimum in Finance or related area.
• 3+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise.
• Excellent financial and analytical skills.
• Excellent communication and drafting skills for effective reporting on programme financial performance.
• Ability to manage a financial/monitoring team and demonstrate leadership
• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts.
• Ability to operate in a cross-cultural environment requiring flexibility
• Familiarity with the aid system, and understanding of donor and governmental requirements;
• Prior knowledge of the region an asset.
• Ability to operate Microsoft Word, Excel and Project Management software.

Conditions

• Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience.
• Living allowance of 300 USD.
• Lodging and food provided in the ACTED Guesthouse / or housing allowance. (depending on the contract lenght and country of assignement).
• Flight tickets in and out + Visa taken in charge by ACTED.
• Provision of medical and repatriation insurances.

Application Closing Date
14th March, 2022.

Method of Application
Interested and qualified candidates should send their Applications (Resume and Cover Letter) to: [email protected] using the Job Title as the subject of the email.