Administrator Assistant at Solidarites International (SI) Full Time

Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three vital needs – water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency / post – emergency programs in WASH sector in North-West Nigeria where limited actors are currently present.

We are in search for young, experienced and passionate individuals to join our team in the underlisted position:

Job Title: Administrator Assistant (Male or Female)

Location: Gusau, Zamfara
Contract Start Date: Projected contract duration is 6 Months – with possible extension.

Goal / Purpose
Administrative Management of Personnel:

• Welcome and participate in administrative briefing of new personnel
• Assist the administrator for the administrative management of recruitment and hiring
• Participate in the organization of training
• Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
• Ensure the confidentiality of all HR data
• Participate in the monitoring of work contracts on the base
• Collect payment details and integrate them into the HR management software (Homere)
• Issue pay slips and supervise payment of salaries after approval by the administrator
• Calculate taxes and duties and create pay records for the relevant organizations
• Keep an organization chart up to date for the base
• Assist the administrative in the organization and conduct of meetings with personnel representatives
• Participate in the application of policies relating to salaries and benefits for Solidarités International
• Monitor changes in the cost of living

Team Management:

• Train and support team members under his or her supervision
• Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Treasury / Accounting / Management:

• Supervise the physical maintenance and safety of cash boxes
• Prepare monthly closing, revision and integrity of accounts for the base
• Issue vouchers, supervise archiving of records
• Participate in audits or any checks issued by partners or head office, at the base level
• Participate in the consolidation of budget follow ups and cash forecasts at the base level
• Monitor due dates for payments of contracts managed by the administrative coordinator
• List liquidity needs in concert with the admin coordinator
• Carry out pay-outs and advances, within established guidelines
• Keep the registry of cash pay-outs and the cashier’s register
• Record budgetary transfers and keep accounting codes
• Verify, before recording, that records conform to regulations and procedures of Solidarités International
• Translate accounting documents if necessary
• Exchange currencies at request of superiors
• Verify cash balances daily and report any discrepancies to superior
• Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
• Guarantee security of the cash and confidentiality of information .

Reporting / Communication:

• Participate in supervision of regulations in effect
• Aid admin coordinator in relations with administrative authorities.

Organization Chart Position (Reporting and Functional Relationships):

• Line manager: Administrator
• Line report(s) on base: Field Coordinator
• Functional manager: Administrator.

What We Offer

• Salary + Transport & housing contributions + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance – covering death and permanent disability) etc.

Application Closing Date
15th October, 2021.

How to Apply

Hard copy applications will also be received in Gusau at:
Gada Biyu, Zanna Road,
Opposite A.A Gusau House,
Gusau, Zamfara State.

Important Information

• Send your CV and motivation letter only.
• Candidates should select “Admin Assistant” in the application form.
• Candidates should Click on the link above to fill the Application Form and attach their CV and Motivation Letter.
• The CV attached must be named with your first name and surname.
• As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the application closing date.