Purchase Officer at Medecins Sans Frontieres (MSF) – Holland Full Time

Job Title: Purchase Officer

Location: Benue

Main Duties and Responsibilities

• Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project

Accountabilities

• Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
  • Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
  • At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
  • Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
  • Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
  • Assisting in reception control process with the storekeeper
• Performing delegated tasks according to his / her activity and as specified in his/her job description

MSF Section / Context Specific Accountabilities

• Along with the Supervisor, ensure the completion of full Market assessments at intervals specified by the Logistics Manager, ensure that the Supplier database is sufficient to create a healthy and transparent competition to obtain best prices at highest quality.

Requirements (Qualifications / Experience / Knowledge)

Education:

• Essential, Secondary Education; Commerce related studies desirable

Experience:

• At least 2 years’ experience in Supply Chain related jobs

Knowledge:

• Computer literacy

Languages:

• Essential, mission working language and local language(s)

Competencies:

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment.to MSF Principles L1
• Service Orientation L1
• Stress Management L2.

Application Closing Date
13th August, 2021.

Note

• Usage of Google Chrome Browser is recommended.
• Only applications submitted online will be accepted.
• Lastly, only ONE online application form should be submitted as multiple submissions will NOT be considered.
• Please note only shortlisted applicants will be contacted for interview
• MSF is an equal opportunities employer and promotes diversity within the organization.