Admin & Facility Management Officer at Paelyt Solutions Limited Full Time

Job Title: Admin & Facility Management Officer

Location: Lekki Pennisula, Lagos
Employment Type: Full-time

Job Details

• We are looking to recruit an Admin / Facility Management Officer who will contribute to the development of our business.

Description

• The Admin & Facility Management Officer will primarily be responsible for managing the administrative requirements of the company as well as overseeing the smooth operations of the company’s office facility. As a member of the Corporate Office Division the Admin & Facility Management Officer will work closely with team member of the following departments, Human Resources, Legal, Procurement, Stakeholders Relations.
• This role requires multitasking across a range of responsibilities, including, scheduling, bookkeeping activities, correspondence management, logistics, electronic & hard copy filing, inventory management, maintenance supervision, attendance tracking, vendor/contractor management, and compliance with health safety and environment policies.

Role Requirements
Admin:

• Monitor daily attendance.
• Maintain contact directory.
• Book travel and accommodation arrangements when required.
• Manage office supplies stock, research new deals and suppliers and place orders.
• Petty cash management and reporting.
• Prepare regular reports on expenses and office budgets.
• Maintain and update company databases.
• Organize a filing system for important and confidential company documents such as legal.
• Manage staff work tools requirements.
• Assist in updating office policies as needed.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required.
• Assist in organizing events, including ordering materials, and requisitioning meeting spaces.
• Attend meetings and record notes and messages for managers and senior level officers.
• Processing and directing correspondences or deliveries.

Facility Management:

• Manage the upkeep of equipment and supplies to meethealth and safety standards.
• Inspectoffice space structures to determine the need for repairs or renovations.
• Schedule and supervise maintenance repair work as required.
• Inspection of quality of installations and services carried out on office equipment and environ.
• Ensure that the facility is fully operational with all utilities functioning properly.
• Maintain stock levels and supplies within budget.
• Maintain relevant correspondence with contractors, clients, and team members.
• Review utilities consumption and strive tominimize costs.
• Supervise all facilities staff (technicians, cleaners etc.) andexternal contractors.
• Control activities like parking space allocation, waste disposal, buildingsecurity when needed etc.
• Allocate office space according to needs.
• Handle service contracts
• Keep financial and non-financial records.
• And any other task that may be required from time to time.

Required Qualification

• Education: 2:1 or above in a Bachelor of Accounting Degree
• Experience: 1-3 years of relevant experience
• Other: Proof of completion of National Youth Service Corps (NYSC) program.

Skills:

• Good knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills
• Excellent written and verbal communication skills
• Attention to detail.
• Good organization, time management and scheduling skills
• Knowledge of basic accounting and finance principles
• Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management.
• Well-organized, detail and customer (internal and external) oriented self-starter
• Procurement and negotiation skills

Abilities:

• Teamwork
• Innovation
• Adaptability
• Self-driven
• Motivated
• Problem Solving
• Reasonable understanding of modern business requirements
• Think logically and clearly.
• Meet assigned deadlines.
• Effective communication and interpersonal skills
• Excellent time management and organizational ability
• Good technology literacy
• Ability to multitask and work independently, when needed.

Application Closing Date
26th July, 2021.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.