Principal Officer, Human Asset Management / Admin at Dangote Group Full Time

Job Title: Principal Officer, Human Asset Management / Admin

Ref: LagosHR007
Location: Lagos, Nigeria
Job Type: Full Time
Category: DCP – HR

Description

• Manage administrative activities involving the lease of offices and living accommodation, purchase of office equipment, purchase of office supplies, housekeeping, security, employee safety, etc.
• Planning and preparing monthly reports regarding funding required for the maintenance of infrastructure and office facilities.

Operational and Functional Administration

• Plan and coordinate administrative systems and procedures and design ways to streamline processes.
• Collect, organize and store information using filing systems.
• Ensure a smooth and adequate flow of information within the company to facilitate operations.
• Ensure that document management is provided in accordance with legal provisions and company quality standards. Ensure the provision of all ancillary services and housekeeping.
• Monitor the inventory of office supplies and the purchase of new equipment taking into account budget constraints.
• Contract management (rental contract and other administrative contracts). Cost control and rapid implementation of HR and administrative projects.
• Oversee the management of service contracts and service level agreements for outsourced services.
• Oversee the process of acquiring new service providers related to all outsourced services under the administrative section.
• Monitoring of costs and expenses to assist with budget preparation.
• Ensure operations adhere to policies and regulations.
• Stay abreast of all organizational changes and business.
• Organize office layouts, maintain condition of offices. Manage the repair, maintenance and replacement of equipment, furniture, furnishings. Allocate offices according to needs.
• Manage maintenance of equipment and supplies to meet health and safety standards.
• Organize the administrative fleet and manage repairs, vehicle maintenance, etc.;
• Liaise with the facilities management contractor (Maintenance, Electricity, etc.), including cleaning, catering, and security services.
• Inspect building structures to determine the need for repairs or renovations.
• Arrange for the relocation of employees, which includes arrangements for their family needs.
• Examine the consumption of utilities and strive to minimize costs.
• Supervise all facility staff (guards, technicians, field guards, etc.) and external contractors.
• Control of activities such as the allocation of parking places parking, waste disposal, building security, etc.
• • Perform analyzes and forecasts.
• Contribute to the overall performance of the service by executing the targets that have been set for it.
• Attend training sessions organized to strengthen skills.
• Perform other tasks assigned by the Head of Administration and Shared Services.
• Take appropriate measures to minimize risks to quality, health, and the environment.
• Propose and carry out improvement, corrective and / or preventive actions.

Requirements

• B.Sc. / HND (Business Admin / Sociology / Industrial Psych. / MNIPM)
• Minimum of 9 years cognate experience or MBA + 6 years’ experience
• Professional qualification in HR Management e.g., Chartered Institute of Personnel Management (CIPM) will be an added advantage.

Skills and Competencies:

• Basic understanding of trends, challenges, opportunities, regulations, and legislations relating to the manufacturing industry.
• Good understanding of employee/industrial relations, as well as an appreciation of the dynamics of the labour and employment legislations in Nigeria.
• Good background in admin facilities management
• Strong ability to utilize computer systems and performance management applications.
• Good knowledge of policies and defined timelines for HR operational activities
• Ability to effectively apply scheduling techniques to own work.
• Basic knowledge of record management systems (manual and automated).
• Ability to effectively use MS Office applications.
• Good problem solving and conflict resolution skills.
• Good communication skills.

Benefits

• Private Health Insurance
• Paid Time Off
• Training & Development.

Application Closing Date
Not Specified.