State Finance Officer at Malaria Consortium Contract

Job Title: State Finance Officer

Job ID: NG GF SFO 130421
Location: Kaduna
Department: Finance
Length of Contract: 3 years
Role Type: National
Grade: 6
Travel involved: 5%
Child safeguarding level: TBC
Reporting to: Line manager: State Project Manager.
Dotted line Manager: Finance Manager
Direct Reports: None

Country and Project Background

• The Nigeria Country Office in Abuja, started operations in 2008, through the DFID /UKaid funded Support To National Malaria Programme, SuNMaP(2008 –2016). The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:
  • Malaria control/elimination,
  • Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea.
  • Nutrition.
  • Neglected tropical diseases (NTDs)

Malaria Consortium is a sub-recipient for the new grant of the Global Fund to Fight AIDS, Tuberculosis and Malaria (GF) under the National Malaria Elimination Programme (NMEP) and Catholic Relief Services as the principal recipients.

The goal of the grant is to contribute towards reducing the malaria burden to pre-elimination levels and bringing malaria-related mortality to zero by 2025 in Nigeria. This project aims to achieve five objectives while delivering high quality malaria services in 14 states (MC implementing in 5 of the states – Kano, Kaduna, Jigawa, Niger, Yobe, and iCCM only in Jigawa and Niger) through improved service delivery mechanisms, demand creation and health system strengthening strategies.

• Improve access and utilization of vector control interventions to at least 80% of targeted population by 2025.
• Ensure provision of chemoprevention, diagnosis and appropriate treatment for 80% of the target populations at risk by 2025.
• Improve generation of evidence for decision making and impact through reporting of quality malaria data and information from at least 80% of health facilities (public and private) and other data sources including surveillance, surveys and operations research by 2025.
• Strengthen coordination, collaboration, and strategic partnership to promote efficiency and effectiveness of malaria control activities towards achieving at least 75% improvement from baseline using a standardized OCA tool.
• Improve funding for malaria control by at least 25% annually through predictable and innovative sources to ensure sustainability at federal and sub-national levels.

Job Purpose

• The Accounts Officer will provide a cashier function and accounting services of maintaining proper financial records of all transactions in accordance with MC financial procedures to the field officein the state.

Scope of Work:

• The Accounts Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
• The Accounts officer will deal with all cash receipts and payments as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution.

Key Working Relationships:

• The Accounts officer (AO) will be a staff in the state and will report to the State project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance manager.

Key Accountabilities:
Finance work (40%)

• Prepare monthly reports to the State Project Manager as set on monthly finance timetable which comprises the following:
• Bank reconciliation statement including copy of bank statement
• Aged list of outstanding Advances and Other ledger balances
• Fixed asset register update and Spot Check reports
• Authorised Petty Cash Count Certificate and reconciliationsoMonthly timesheet updates
• End of Month Checklist
• Making Payments of all meetings, workshop and training participants and consultants
• Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
• Advising the Project Manager and Financial Accountant on the arising financial matters and sharing areas of concern with suggested solutions
• Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.

Suppliers Invoice (25%):

• Receive all invoices from suppliers & vendors and preparethe Invoice authorisation forms
• Review and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel
• Prepare all payments –cash, cheque, bank transfers and obtain approval from the authorised personnel
• Post payments onto PSF general ledger ensuring the accuracy of all the required codes

Operations Related Work (25%):

• Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on return
• In charge of archiving and filling all financedocuments and ensuring that they are in safe custody and easily accessible by the finance team
• In-charge of collating timesheets of all field office staff

Petty Cash (10%):

• In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely,honest and trust worthy manner
• Count Petty Cash on a minimum of a monthly basis with the Financial Accountant
• Post all petty cash invoices and vouchers into the General Ledger with accurate codes

Qualifications and Experience
Essential:

• HND or Bachelors in Accounting
• Minimum of 3 years’ experience in a finance team, with at least one year in an Accounts Officer position.

Desirable:

• Experience in working in INGO an added advantage
• Member of Accounting Professional body is an added advantage
• Working knowledge of accounting software
• Good excel and other software skills

Work-based Skills and Competencies:
Essential:

• Excellent interpersonal and communication skills
• Knowledge of NGO donors and their financial reporting requirements
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks
• Willingness to learn at all times

Desirable:

• Working knowledge of accounting software is an added advantage
• Trustworthiness, Stress tolerance and operational decision making skills is an added advantage.

Core Competencies
Delivering Results:

LEVEL A – Focuses on delivering contribution toMalaria Consortium and achieving own objectives:

• Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
• Strong self-management of time and effort
• Checks own work to ensure quality

Analysis and use of Information
LEVEL A – Gathers information and identifies problems effectively:

• Interprets basic written information
• Attentive to detail Follows guidelines to identify issues.
• Recognises problems within their remit
• Uses appropriate methods for gathering and summarising data.

Interpersonal and Communications:
LEVEL A – Listens and clearly presents information:

• Actively listens and pays attention objectively
• Presents information and facts in a logical way
• Shares information willingly and on a timely basis
• Communicates honestly, respectfully and sensitively.

Collaboration and Partnering:
LEVEL A – Is a good and effective team player:

• Knows who their customers are and their requirements
• Respects and listens to different views / opinions
• Actively collaborates across teams to achieve objectives and develop own thinking
• Proactive in providing and seeking support from team members.

Leading and Motivating People:
LEVEL A – Open to learning and responds positively to feedback:

• Willingness to manage own development and performance
• Builds capacity of colleagues by sharing knowledge (induction) and acting as induction ‘buddy’ when asked
• Open to learning new things
• Responds positively to feedback from others
• Identifies mistakes and takes positive steps to improve.

Flexibility/ Adaptability:
LEVEL B – Remains professional under external pressure:

• Able to adapt to changing situations effortlessly
• Remains constructive and positive under stress and able to tolerate difficult situations and environments
• Plans, prioritisesand performs tasks well under pressure
• Learns from own successes/ mistakes.

Living the Values:
LEVEL B – Promotes Malaria Consortium values amongst peers

• Shows a readiness to promote Malaria Consortium’s values amongst peers
• Promotes ethical and professional behaviour in line with Malaria Consortium’s values.

Strategic planning and thinking and sector awareness:
LEVEL A – Manages own workload effectively:

• Plans and manages own workload effectively is familiar with Malaria Consortium’s mission and current strategic plan
• Understands own contribution to Malaria Consortium’s objectives.

Salary

• Grade 6

Application Closing Date
27th April, 2021.