Apply as Personal Assistant at the Maryland Global Initiatives Corporation (MGIC) Full Time

Job Title: Personal Assistant

Location: Abuja
Job Type: Full Time

Position Description

• The Personal Assistant will report directly to the Country Director
• This position will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, research and technical organizational tasks
• The PA should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Duties and Responsibilities

• Preparing, reports, memos, invoices letters, and other documents.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming documents, emails, and other correspondence.
• Provide general administrative support.
• Other duties as assigned.

Qualifications
Education:

• Degree in the Sciences, Business Administration or any related field.

Experience, Knowledge, and Skills
Experience:

• Minimum of 3 years relevant experience

Skills:

• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire MS Office suite.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Language:

• Fluency in English (speaking, reading, and writing).

Application Closing Date
20th January, 2021.

Application Instruction

• Qualified and interested applicants should submit a single Microsoft Word-formatted or PDF document consisting of a Cover Letter, CV, citizenship information, and salary expectations.
• Please identify the location and position for which you are applying in the subject line.
• Please note that MGIC will not sponsor work permits for this position. Applicants must be eligible to work in the location designated in the job posting.
• Only applicants meeting minimum qualifications will be considered or contacted.
• Applications will be considered as received.
• No phone calls, please.