Fixed Assets Management Officer at Economic Community of West African States (ECOWAS) Full Time

Job Title: Fixed Assets Management Officer

Job Code: 20000225
Location: Abuja
Institution: Ecowas Commission
Grade: P3/P4
Department: Internal Services
Status: Permanent
Directorate: Administration & General Services
Division: Administration, Logistics, And Maintenance
Line Supervisor: Head, Administration, Logistics, And Maintenance Supervising

Role Overview

• Under the supervision of the Head of administration, Logistics, and Maintenance, the incumbent shall be responsible for the management of all physical assets from acquisition to disposal.

Role and Responsibilities

• Ensure All Fixed Assets are properly classified and recorded in the SAP System.
• Develop A numbering cataloging System for Identifying, classifying, and recording fixed assets.
• Prepare periodic fixed assets updates to management and the leadership team.
• Conduct Periodic Disposal of Assets in Line with the ECOWAS Financial Regulations and Manual of Accounting Procedures.
• Organize the continuous evacuations of old and obsolete items littering the premises.
• organize periodic disposal exercises in All Institutions and Agencies.
• Developing and maintaining fixed asset accounting procedures in accordance with Headquarters’ guidelines.
• Supports the strategic property management function.
• Making recommendations on improvement of asset utilization and disposal.
• Reviewing and updating standard costs to be applied in the system of records for fixed asset acquisitions.
• Monitoring implementation of KPIs to identify areas for improvement,
• Ensuring compliance with Asset management policy and preparing reports and trend analysis.
• Preparing audit schedules relating to fixed assets.
• Maintaining fixed asset sub ledgers including data entry or import of capital equipment into fixed asset sub-ledgers and review of supporting documentation.
• Confirming the accuracy and completeness of fixed asset records including system updates, manual journal entries, account reconciliations, and analyses.
• Maintains the fixed asset accounting framework established by Headquarters and detailed in standard operating procedures (SOPs) by engaging with other stakeholders to ensure proper and efficient accounting methods as well as understanding the business needs as it pertains to fixed asset accounting transactions and reports.
• Perform any other task assigned by the supervisor.

Academic Qualification and Experience

• Bachelor’s Degree in Business Administration, Public Administration, Urban & Regional Planning, Quantity Surveying, Architecture, or a related field from a recognized University.
• 5 years of progressively responsible experience in finance, administration, budget, business administration, or a related area with significant experience in fixed asset management in an international setting is required.
• Knowledge of procurement policies, processes, and procedures and of purchasing and accounting techniques; good judgment and knowledge of financial rules and regulations; ability to research and gather information from a variety of sources.
• Ability to research, collect, record, and preserve all relevant internal control measures and information (including electronic format) ensuring that a comprehensive information chain is established and maintained.
• Knowledge of all operational processes to identify and evaluate weaknesses in surveillance controls; ability to strengthen processes to actively mitigate/eliminate the potential for non-compliance and breach of ethics; ability to create pattern analysis and statistical models of processes and controls to detect anomalies/weaknesses.

Age Limit:

• Be below 50 years old. This provision does not apply to internal candidates.

Ecowas Key Competencies:

• Ability to persuade/influence others to consider a certain point of view, adopt a new idea or implement new methods and practices.
• Ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities.
• Ability to respect the chain of command in an appropriate manner.
• Ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval.
• Ability to utilize the Code of Ethics to manage self, others, information and resources.
• Ability to mentor others and create feedback loops with supervisors, colleagues and subordinates to build strong working relationships and improve performance.
• Contribute to maintaining the organizational unit’s performance goals and standards.
• Interpersonal skills with the ability to keep a client informed of progress or setbacks in projects of relevance to the timeline, quality, and quantity.
• Ability to proactively interact with clients and build strong trusting relationships based on mutual respect and regular discussions.
• Ability to establish and sustain professional credibility with clients/stakeholders in a manner that anticipates their needs, mitigates issues and carefully balances professional obligations with the need to be sensitive and responsive to their needs.
• Ability to counsel, advise, consult, and guide others on matters pertaining to assigned client service responsibilities and established client service standards.
• Demonstrate respect for cultural differences, fairness, and ability to relate well with People from varied backgrounds, nationalities, gender, ethnicity, race, and religion.
• Understanding of diverse cultural views especially within West Africa, with sensitivity to group differences; ability to challenge bias and to practice tolerance and empathy.
• Ability to listen actively, consider people’s concerns, and apply judgment, tact, and diplomacy.
• Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths.
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Ability to encourage, empower, and advocate for people in an unbiased and transparent manner.
• Knowledge of ECOWAS institutions, sectors, programs, and policies.
• Knowledge of ECOWAS internal operational requirements of programs, projects, services, and systems required to achieve work assignments and meet performance goals.
• Knowledge of rules and procedures of ECOWAS-associated assigned responsibilities and ability to explain these clearly to others.
• Knowledge of the ECOWAS culture, structures, and performance issues and priorities impacting assigned responsibilities.
• Knowledge of member states development trends, indicators, challenges, and opportunities as it relates to project/program assigned to own position.
• Ability to study data/information from a variety of sources, identify anomalies, trends, and issues, present findings, and make recommendations.
• Ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance, and performance targets.
• Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals.
• Ability to use evidence and research to inform policies and programs and identify relevant and appropriate sources of information, including stakeholders, regional institutions and/or internal committees.
• Demonstrate operational computer proficiency using appropriate tools.
• Ability to make sound use of graphics and tables to effectively present numerical data to write semi-complex technical reports/proposals and edit/check templates, letters, etc.
• Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means,
• Exhibit interpersonal skills, make presentations, express opinions, and debate ideas with others in a constructive manner.
• Proficiency in information communication technologies (ICT).
• Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
• Ability to develop and implement an individual action plan for achieving specific work goals.
• Identify, organize, and monitor tasks throughout to facilitate execution.
• Ability to contribute and/or lead on projects as per accepted project management standards and techniques, to coordinate contributions by others to set and meet deadlines.
• Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators, and risks.
• Ability to identify, collect, and assess indicators to monitor performance and to take proactive remedial action as required.

Annual Salary

• UA49,106.81 / USD77,480.72 – UA56,591.37 / USD 89,289.87

Application Closing Date
15th May 2024.

Method of Application
Interested and qualified candidates should send their correctly filled Application Form, Curriculum Vitae (CV) and a Motivation Letter to: [email protected] using the Job Title as the subject of the mail.

Note

• Female applications are encouraged.
• Only shortlisted candidates will be contacted
• Applications initially submitted with only the CV remain acceptable.
• ECOWAS does not charge a fee for recruitment and will not request for your account details.