Planning and M &E Officer at Economic Community of West African States (ECOWAS) Full Time

Job Title: Planning and M &E Officer

Location: Banjul, Gambia
Job Code: 20003604
Institution: ECOWAS Commission
Grade: P3/P4
Agency: ECOWAS Regional Competition Authority (ERCA)
Status: Permanent
Department: Economic Affairs & Agriculture
Directorate: Office of The Executive Director
Division: Office of The Executive Director
Line Supervisor: Executive Director
Status: Permanent

Role Overview

• Under the supervision of the Executive Director, ERCA, the incumbent shall be responsible for the implementation of the monitoring and evaluation plan of the Institution and will be responsible for data collection, analysis, and reporting on a quarterly, bi-annual, and annual basis.

Role and Responsibilities

• Carry out the implementation of the Agency’s Monitoring Plan and ensure its effective coordination, including the conduct of programme performance monitoring, mid-term reviews, impact assessment and terminal evaluation of the Institution’s strategic plan and medium-term programmes;
• Collect and analyze data on the implementation of the Institution’s programmes, and prepare quarterly, bi-annual, and annual progress and performance reports.
• prepare the logical framework matrices of the Institution’s programmes and projects, particularly in the areas of performance indicators and their measurement.
• Carry out field monitoring missions to Member States to monitor and assess the implementation of the Institution’s programmes and projects, and advise the Head of Planning, Research, Monitoring and Evaluation on the state of programme implementation, lessons learnt, challenges and perspectives.
• Develop a framework for the regular and consistent receipt, review, and analysis of reports from Member States.
• Conduct the maintenance and regular update of the Institution’s database.
• Coordinate the communication and information sharing between the Institution and its different stakeholders at the regional and national levels.
• Draft the terms of reference of consultants and special studies, when necessary, as well as concept notes and technical documents.
• Advise the Executive Director on matters relating to Monitoring and Evaluation as it deems appropriate.
• Perform any other tasks assigned by the Supervisor.

Academic Qualifications and Experience

• Bachelor’s Degree in Business Administration, International Relations, Public Administration, Management or in a similar field from a recognized University.
• 5 years’ experience in Management, International Relations, Business Administration, or Public Administration.
• knowledge of ECOWAS and the role of the Institutions of the ECOWAS Community.
• professional technical knowledge/expertise in data analysis and collection.
• Knowledge of information and public relations.

Age Limit

• Be below 50 years old. This provision does not apply to internal candidates.

Ecowas Key Competencies:

• Ability to persuade/influence others to consider a certain point of view, adopt a new idea or implement new methods and practices.
• Ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities.
• Ability to respect chain of command in an appropriate manner.
• Ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval.
• Ability to utilize the Code of Ethics to manage self, others, information, and resources.
• Ability to mentor others and create feedback loops with supervisors, colleagues, and subordinates to build strong working relationships and improve performance.
• Contribute to maintaining organizational unit’s performance goals and standards.
• Interpersonal skills with the ability to keep a client informed of progress or setbacks in projects of relevance to timeline, quality, and quantity.
• Ability to proactively interact with clients and build strong trusting relationships based on mutual respect and regular discussions.
• Ability to establish and sustain professional credibility with clients/stakeholders in a manner that anticipates their needs, mitigates issues, and carefully balances professional obligations with the need to be sensitive and responsive to their needs.
• Ability to counsel, advise, consult, and guide others on matters pertaining to assigned client service responsibilities and established client service standards.
• Demonstrate respect for cultural differences, fairness, and ability to relate well with people from varied backgrounds, nationality, genders, ethnicities, races, and religion.
• Understanding of diverse cultural views especially within West Africa, with sensitivity to group differences; ability to challenge bias and to practice tolerance and empathy.
• Ability to listen actively, consider people’s concerns and apply judgement, tact, and diplomacy.
• Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths.
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Ability to encourage, empower, and advocate for people in an unbiased and transparent manner.
• Knowledge of ECOWAS institutions, sectors, programmes and policies.
• Knowledge of ECOWAS internal operational requirements of programs, projects, services, and systems required to achieve work assignments and meet performance goals.
• Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others.
• Knowledge of the ECOWAS culture, structures and performance issues and priorities impacting assigned responsibilities.
• Knowledge of member states development trends, indicators, challenges, and opportunities as it relates to project/programme assigned to own position.
• Ability to study data/information from a variety of sources, identify anomalies, trends and issues, present findings, and make recommendations.
• Ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance, and performance targets.
• Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals.
• Ability to use evidence and research to inform policies and programs and identify relevant and appropriate sources of information, including stakeholders, regional institutions and/or internal committees.
• Demonstrate operational computer proficiency using appropriate tools.
• Ability to make sound use of graphics and tables to effectively present numerical data to write semi-complex technical reports/proposals and edit/check templates, letters, etc.
• Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means,
• Exhibit interpersonal skills, make presentations, express opinions, and debate ideas with others in a constructive manner.
• Proficiency in information communication technologies (ICT).
• Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
• Ability to develop and implement an individual action plan for achieving specific work goals.
• Identify, organize, and monitor tasks throughout to facilitate execution.
• Ability to contribute and/or lead on projects as per accepted project management standards and techniques, to co-ordinate contributions by others to set and meet deadlines.
• Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators, and risks.
• Ability to identify, collect and assess indicators to monitor performance and to take proactive remedial action as required.

Salary
USD62,213.20 – USD72,846.21 annually.

Application Closing Date
2nd March, 2024.

Method of Application
Interested and qualified candidates should send their correctly filled Application Form, Curriculum Vitae (CV) and a Motivation letter to: [email protected]  using the Job Title as the subject of the mail.

Note

• Female applications are encouraged.
• Only shortlisted candidates will be contacted. Applications initially submitted with only the CV remain acceptable.
• ECOWAS does not charge a fee for recruitment and will not request for your account details.