Assistant, Country HR & Administration at the International Medical Corps (IMC) Full Time

Job Title: Assistant, Country HR & Administration

Location: Gwoza, Borno
Employment Type: Full-time

Job Summary

• The Assistant, Country HR and Administration provides generalist HR and Administrative support for the HR department.
• S/he will be responsible for providing support with day-to-day HR operational management.
• To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

Main Tasks and Responsibilities
HR Generalist Support:

• Assist in data collection in support of development of HR policies and procedures.
• Conduct regular field travel to field offices to support specific HR assignments.
• Support the recruitment process through participating in longlisting, contacting candidates, scheduling interviews and other related assignments as necessary.
• Arrange and support orientation for new staff; collaborate and coordinate with other departments to provide an engaging and welcoming orientation.
• Assist the employee separation process and maintain separation documents in employee file.
• Assist in maintaining staff contact lists, and information flow lines on regular basis.
• Assist in preparation of employee contracts, and ensuring other mandatory documents are signed and filed.
• Provide support for travel of staff (itinerary, ticketing).
• Ensure that all the personnel files (both hard copy and electronic) are kept in safe custody and are updated on regular basis.
• Support collecting and following up on performance reviews to ensure they are processed timely and filed.
• Assist in preparing monthly payroll and related documents and ensure information is kept properly.
• Support in collection of necessary documentation for processing statutory payments.

Admin Support:

• Follow up on progress with visa applications/ immigration clearance procedures for international staff.
• Liaise with facilities staff to ensure office and Guesthouse cleanliness.
• Support with scanning and photocopying documents as necessary
• Prepare PRs for office and Guesthouse supplies.
• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code of Conduct:

• As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
• If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding:

• It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.
• Equal Opportunities
• International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Job Requirements

• Typically, a Diploma in related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, one year or more of HR support experience
• Previous experience with International Medical Corps is a plus
• Knowledgeable in the local labor laws
• Excellent Interpersonal and communication skills
• Patience, perseverance, proactive, self-motivated and ability to work in stressful environment
• Ability to take initiative, and willingness to take on new responsibilities
• High degree of professionalism and strong work ethic
• Ability to prioritize work and multi-task in a fast- paced environment with shifting priorities
• Capacity to work both independently and as a member of a team.
• Ability to select and compile data for correspondence or reports
• Ability to meet schedules and deadlines of the work area
• Fluency in written and spoken language as required
• Knowledge of main computer applications (Microsoft Office Applications).

Application Closing Date
29th January, 2024.