Supply Chain Officer (P2) at International Organization for Migration (IOM) Full Time

Job Title: Supply Chain Officer

Ref: SVN 2023 384
Location: Lagos
Estimated Start Date: As soon as possible
Classification: Professional Staff, Grade P2
Type of Appointment: Special short-term graded, 6 months with possibility of extension

Context

• Established in 1951, the International Organization for Migration (IOM) is a related organization of the United Nations (UN), and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
• Under the overall supervision of the Head of Sub Office and direct supervision of the Resource Management Officer (RMO) in Lagos, and in close coordination with the other relevant units, the successful candidate will be responsible and accountable for the Procurement and Logistics activities of the Lagos Sub-Office. IOM procurement and supply chain activities are guided by the general principles of: Best Value for Money; Accountability, Integrity and Transparency; Fairness and Effective Competition; and the best Interest of IOM.

Core Functions / Responsibilities

• Manage and conduct overall Procurement and logistics actions within the Lagos Sub-Office, including property and assets control, supply, and contractual agreements for services and maintenance.
• Take responsibility for all planning, implementation and monitoring aspects related to procurement and logistics needs in Lagos Sub-Office.
• Liaise with the RMO, the Program Managers and the Head of Sub-Office regarding all Procurement, Logistics and service requirements, in order to consolidate overall procurement (or service) requirements and optimize purchasing power; propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all Procurement & Logistic procedures.
• Analyze procurement requests, identify service providers, and evaluate information regarding vendor’s performance concerning the quality, prices, and delivery of goods in view of the Organization’s best interests.
• Assist Programme Managers in preparing bidding documents for the tendering of projects and issuing calls for proposals, oversee bidding processes, solicit bids, quotations and tender documents, evaluate and select suppliers, and confirm terms of payment. Support all procurement transactions and analyse them for conformity with specified requirements.
• Follow-up on purchase orders status and keep Programme Managers abreast with estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.
• Create and maintain the database of vendor, contractor accreditation and evaluation status to ensure a pool of reliable service providers to address the needs of the Country Office.
• Establish and monitor a tracking system for purchase requisitions raised in the Sub-Offices; organize and maintain proper filing systems.
• Undertake physical inventory of the assets in the Sub-Offices and update it on a periodic basis; implement effective systems for assets management; ensure that appropriate record is kept on assets disposal.
• Direct and supervise stockroom management practices, in order to ensure there is no undue overstocking or loss.
• Manage and supervise the overall maintenance and repair of office facilities, including preventive maintenance. Establish maintenance agreements with competent service providers when it is feasible and determined to be cost-effective.
• Assist in the coordination of vehicle controls, supervision of drivers, and management of staff movements.
• Ensure safe running condition of the fleet and transportation of IOM staff on official business; monitor accuracy of records according to the Vehicle Logbook, Servicing/Maintenance records & Fuel Consumptions.
• Supervise and, train staff dedicated to the above duties and responsibilities.
• Perform such other duties as may be assigned.

Required Qualifications and Experience: Education

• Master’s Degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University Degree in the above fields with four years of relevant professional experience.
• Certification in Procurement, Logistics or Supply Chain management is an advantage.

Experience

• Experience in managing diverse procurement and logistics operations;
• Demonstrated experience in training and supervising teams of co-workers, managing vendors and suppliers;
• Experience with international humanitarian organizations, non-government organizations in a multi-cultural setting; and,
• Extensive knowledge of IOM internal procurement and financial rules, as well as IOM’s PRISM elements as they apply to procurement and logistics.

Skills:

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and processes as they apply to procurement and logistics;
• Excellent level of computer literacy and good knowledge of SAP is an advantage;
• Demonstrated ability to work well under pressure and to keep deadlines;
• Excellent communication and negotiation skills; and,
• Ability to write and speak clearly and concisely in English.

Languages:

• IOM’s official languages are English, French, and Spanish.
• For this position, fluency in English is required (oral and written).
• Working knowledge of French and/or Spanish is an advantage.

Required Competencies:

• Values – all IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioral Indicators level 2:

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – Behavioral Indicators level 2:

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Others:

• Internationally recruited professional staff are required to be mobile.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021.
• This will be verified as part of the medical clearance process. Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.

Application Closing Date
8th November, 2023; 23:59 local time Geneva, Switzerland.

Note: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank accounts.