Human Resources Assistant (PAP) at the African Union (AU) Full Time

Job Title: Human Resources Assistant (PAP)

Requisition ID: 1955
Location: Midrand, South Africa
Job Grade: GSA5
Contract Type: Regular
Reports to: Human Resources Officer
Directorate/Department/Organ: Pan African Parliament
Division: Administration & Human Resources

Purpose of Job

• To provide secretarial and general administrative support services.

Main Functions

• Assists in the recruitment and selection of staff including initiating and following up on reference checks and academic qualification ensuring the completion of the pre-recruitment formalities.
• Assist in preparing and dispatching offers of appointment to newly recruited staff of the Pan African Parliament.
• Reviews and processes staff entitlements and claims in accordance with Staff Regulations and Rules.
• Processes and follows up on action related to the administration of entitlements in respect of the staff serving the Pan-African Parliament Ordinary Sessions and other meetings.
• Follows up on actions related to the administration of the Human Resource activities on a day-to-day basis as well as during the meetings of the Pan African Parliament.
• Performs other related Human Resource and Administrative duties as assigned by the supervisor.

Specific Responsibilities

• Inputs and maintains HR data in the SAP system.
• Assist in generating of HR reports from the SAP system as and when required.
• Assists in the preparation of correspondence, reports, evaluation and justifications as required for general HR administrative tasks.
• Works with the Registry Clerk in maintaining up-to-date staff files and records.
• Provides support during Pan-African Parliament’s statutory meetings by compiling consolidated list of support staff, preparing invitation letters and contracts.
• Prepares documents for APROB and Loans Committee meetings.

Academic Requirements and Relevant Experience

• Diploma in Human Resource Management/Development, Law, Business/Public Administration, or related social science fields with three (3) years’ experience in Human Resources Management or a Bachelor’s degree in Human Resource Management/Development, Law, Business Administration, Public Administration, social science with two (2) years’ work experience in Human Resources Management.

Required Skills:

• Good knowledge and experience of HR best practices.
• Excellent knowledge and practical experience of computer programs at the user level i.e. Word, Excel, PowerPoint, SAP, etc.
• Good Interpersonal and communication skills.
• Planning and organizational skills.
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage

Leadership Competencies:

• Developing Others
• Flexibility
• Risk Awareness and Compliance

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating Clearly

Functional Competencies:

• Trouble shooting
• Job Knowledge and Information Sharing
• Task Focused
• Continuous Improvement Awareness

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Language:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration
Indicative basic salary of US$  15,758.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance US$  26,208.00   (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Closing Date
4th October, 2023.

Note

• Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.
• Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
• The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.