Personal Assistant at Estrada International Staffing Solutions Full Time

Job Title: Personal Assistant

Location: Lagos
Employment Type: Full-time
Industry: Logistics

Job Objective

• We are looking for a reliable and proactive Personal Assistant to support the executive team in our logistics company.
• As a Personal Assistant, you will play a crucial role in ensuring efficient administrative support, effective communication, and seamless coordination of tasks.
• Your primary goal will be to enhance the productivity and effectiveness of the executive team, enabling them to focus on strategic decision-making and business growth.

Responsibilities
Calendar and Schedule Management;

• Maintain and organize the executives’ calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring all relevant materials and information are prepared in advance.

Communication and Correspondence:

• Screen and respond to incoming emails, phone calls, and messages on behalf of the executives.
• Draft and review correspondence, reports, and other documents as required.

Information Management:

• Organize and maintain confidential files and records, ensuring easy access and retrieval of information.
• Conduct research and gather data to prepare reports, presentations, and other documents.

Administrative Support:

• Provide general administrative support, including photocopying, scanning, faxing, and mailing documents.
• Assist in the preparation and coordination of internal company events and meetings.

Travel Coordination:

• Arrange travel logistics, including flight bookings, accommodation, and transportation, for the executive team.
• Prepare detailed travel itineraries and ensure all travel-related documents are in order.

Relationship Management:

• Build and maintain positive relationships with clients, suppliers, and other stakeholders on behalf of the executives.
• Liaise with internal teams to facilitate effective communication and coordination.

Special Projects:

• Assist in special projects and assignments as directed by the executive team.
• Take on ad hoc tasks to support the smooth functioning of the company.

Requirements

• Education: HND / B.Sc. Additional relevant certifications or coursework is a plus.
• 5 – 10 years work experience.
• Experience: Proven experience as a Personal Assistant or in a similar administrative role, preferably within the logistics or corporate environment.
• Communication: Excellent verbal and written communication skills to effectively interact with stakeholders at all levels.
• Organizational Skills: Strong organizational and time management abilities to handle multiple tasks and prioritize effectively.
• Confidentiality: Discretion and ability to handle sensitive and confidential information with utmost confidentiality.
• Attention to Detail: Meticulous attention to detail to ensure accuracy in scheduling and document preparation.
• Technology Proficiency: Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software for administrative tasks.
• Problem-Solving: Ability to proactively identify challenges and propose solutions to streamline processes.
• Adaptability: Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
• Initiative: Proactive and self-motivated with the ability to take the initiative and work independently.
• Team Player: A collaborative and supportive team player who can work harmoniously with colleagues at all levels.
• As a Personal Assistant at our logistics company, you will be an essential part of the executive team, providing crucial support and coordination to ensure the smooth functioning of daily operations.
• Your exceptional organizational skills and proactive approach will contribute to the success and efficiency of our logistics business.

Salary
150,000 – N200,000 Monthly Gross

Application Closing Date
17th August, 2023.

How to Apply
Interested and qualified candidates should send their Applications to: [email protected] using the Job Title as the subject of the email.