Executive Assistant at Reliance Health Full Time

Job Title: Executive Assistant

Location: Lagos
Employment Type: Full-time
Department: Executive Office

Description

• We are looking for an Executive Assistant to perform a variety of administrative tasks and support a top-level executive.
• The Executive Assistant will be responsible for managing calendars, making travel arrangements and preparing expense reports.
• To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
• Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Set the calendar and has ownership of the daily itinerary as well as any meeting deliverables, communications, or follow-up
• Manage all details for travel, including intricate travel details including flight, VISAs (as necessary), accommodation, translators if necessary, time zone considerations, and on-the-ground travel requirements
• Manage the status, resources, and timelines for all items, and work with the other members of the executive and internal team to provide updates on issues and advance same
• Serve as the liaison on all communications for both internal teams and external clients
• Responsible for communicating updates, information, and changes. May be appointed as a delegate to participate in meetings
• Manage the administrative functions, such as the preparation and formatting of any written communication, reporting, or presentation
• Manage repository for any maintenance and storage of any files or documentation, as well as other various administrative duties when directed. • Ensure appropriate technology is leveraged to execute tasks
• Coordinate and assist in ensuring that meeting agenda and requirements are accurate, and all details are complete according to the specific needs of the meeting

Requirements

• Bachelors Degree (or equivalent) in relevant field
• 2+ years experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office and Visio knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Experience booking domestic and international travel
• Experience managing executive’s calendars
• Event and team morale planning experience
• Strong analytical skills and demonstrated ability to improve processes
• Desire and aptitude for learning new concepts on the job
• High level of integrity and discretion in handling sensitive and/or confidential information.

Benefits

• Work alongside & learn from best-in-class talent
• Join a market leader within the healthcare space
• Attractive Salary & benefits.
• Free office lunch.
• Fantastic work culture.
• Work and learn from some of the best in the industry.
• Great work-life balance.

Application Closing Date
Not Specified.