Assistant (Programme) at World Health Organization (WHO) Full Time

Job Title: Assistant (Programme)

Job ID: 2208037
Location: Nigeria
Grade: G5
Schedule: Full-time
Organization: AF_NGA Nigeria
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): Two years

Objectives of the Programme

• The country team is responsible for promoting technical cooperation, stimulating interest and coordinating assistance for health development based on global and regional strategies and WHO guidelines. It is also responsible for contributing to the collection, analysis and dissemination of health information.

Description of Duties

• Under the supervision and guidance of the Zonal Coordinator and in close collaboration with the Operations officer of the cluster or other support structures, the incumbent provides support in the following areas;
• Check all obligating documents, entering relevant information available from GSM or other on-line systems, ensuring the availability of funds, updating files, and transferring funds as instructed oras delegated.
• Review obligating documents for completeness, and following-upon missing information, liquidating obligations, undertaking reconciliation and preparing periodic reports, as required.
• Review various contractual documents, issuing PTAEO numbers, earmarking funds, verifying and following up on payment requests.
• Prepare purchase requisition for IT equipment and other assets for the cluster, working in close collaboration with relevant colleagues to ensure that ordered items are appropriate.
• Keep track of all contract extensions and renewals,checking and ensuring that funds are available for the proposed contract.
• Follow-up on program implementation, drawing the attention of the supervisor or other senior staff to problems, in consistencies and delays.
• Draft correspondence on own initiative or on the basis of instructions; to finalize correspondence/reports for signature; to analyze incoming correspondence and requests, researching, obtaining and attaching background information when required, or redirecting them as appropriate,drawing the attention of the supervisor or other senior staff concerned.
• Perform other related duties as required or instructed, including providing support to other areas of work as assigned.

Job Requirements
Educational Qualification:

• Essential: Work requires completion of secondary school. Knowledge of general administrative and HR Policy theory and procedures.
• Desirable: Training in UN/HR systems is an advantage. Proven skills in drafting and editing required.

Experience:

• Essential: 5-7 years of relevant administrative experience.
• Desirable: Relevant experience in the WHO or other UN agency is an asset. Experience in Oracle-based or other ERP systems an asset.

Skills:

• The incumbent maintains and updates proficiency in the use of modern office technology through of in-house courses, on-the-job training or self-training.
• He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department,the cluster and WHO, to be able to brief others and explain procedures

WHO Competencies:

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Moving forward in a changing environment

Use of Language Skills:

• Essential: Expert knowledge of English.

Remuneration
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at NGN 8,824,536 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Application Closing Date
13th September, 2022; 10:59:00 PM

Important Information and Notce

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.