Consortium Grants Manager at the International Rescue Committee (IRC) Full Time

Job Title: Consortium Grants Manager

Requisition ID: req25570
Location: Maiduguri, Borno
Employment Type: Full-Time
Employment Category: Fixed Term
Sector: Grants
Open to Expatriates: Yes

Job Overview / Summary

• Based in Maiduguri, Nigeria the Grants Manager will support an anticipated consortium award funded by USAID’s Bureau for Humanitarian Assistance (BHA), as an integral part of the Consortium Management Unit.
• The Grants Manager will provide oversight and coordination of all business development, reporting and communications for the consortium.
• The post holder will work closely with the Consortium Team Leader as well as technical, M&E, finance, operations and senior management teams across all partners to ensure quality management of both pre and post award grants functions.
• The Grants Manager will support donor compliance, timely reporting, high quality proposal development, project document filing, preparing donor briefs and donor/internal visibility. The position holder will be supervised jointly by the Senior Grants Coordinator and the Consortium Team Leader.

Major Responsibilities
Grant Management and Business Development:

• Support the Consortium Team Leader to coordinate project cycle meetings including opening meetings, implementation meetings, and closeout meetings.
• Manage partner reporting processes including providing timelines and templates, drafting inputs as needed and reviewing/consolidating documents.
• Work closely with other members of the consortium management unit to ensure reports are of a high quality and submitted in a timely manner.
• Lead and coordinate the development of high-quality proposals, concept notes and project modifications including extension, budget realignments, and re-designs.
• Liaise with HQ units (Regional Unit, Awards Management Unit, Technical Units) to ensure documents meet internal standards and are responsive to donor requirements.
• Act as a focal point for IRC HQ grants administration and compliance colleagues, including maintaining submissions on IRC’s online opportunity management tracking system (OTIS).
• Monitor and support the use of grant/project management tools to ensure accurate tracking of reporting and programmatic adjustments through the project life cycle.
• Work closely with the IRC partnerships team to support sub-award monitoring processes.
• Perform other duties as may be assigned by the Senior Grants Coordinator and Consortium Team Leader.

Compliance:

• Maintain up to date comprehensive knowledge of USAID rules and regulations.
• Provide training to partner staff on compliance and donor-specific compliance requirements.
• Ensure partners are aware of requirements and conditions of the grant agreement and sub award documents.
• Closely monitor reports and activities for internal or donor compliance issues, and flag concerns in a timely manner.
• Ensure consistent application of USAID branding and marking guidance on all internal and external communication products.

Information Management:

• Act as custodian of documentation of institutional knowledge and program activities in coordination with relevant technical and operations units.
• Maintain comprehensive electronic files for the award and ensure all partners and have access to relevant records and information.

Donor Relations and Communications:

• Together with Consortium Team Leader, liaise with the donor, consortium partners and other relevant external/internal parties through attendance at meetings, and representing the consortium and the consortium’s interests by maintaining positive and constructive relations.
• In coordination with relevant colleagues, respond to requests from donors for compliance information and respond to donor compliance questions as needed.
• Ensure that relevant staff members are aware of all donor communications, changes in regulations, and meetings or events.
• Facilitate and participate in donor visits and/ or meetings.
• Develop external communication materials including factsheets and program updates.

Key Working Relationships

• Position Reports to: Consortium Team Leader
• Indirect/Technical Reporting: Senior Grants Coordinator
• Position directly Supervises: N/A

Key Internal Contacts:

• Country Program: Consortium Management Team, Senior Management Team, Grants, Finance, M&E, HR, Supply Chain, Safety and Security, Field Coordinators, Base Managers, and others as appropriate.
• Region/Global: AMU, Technical Units,
• Key External Contacts:  Partners, donors, and others as appropriate.

Job Requirements
Education:

• Bachelor’s Degree or equivalent in International Affairs, Development, International Political Economy or other relevant qualifications.

Work Experience:

• 2 – 3 years working in grants management and proposal/ business development/ design

Demonstrated Technical Skills:

• Extensive knowledge of USAID/BHA compliance regulations.
• Proven previous successful experience developing projects, writing proposals and donor reports.
• Good communicator with strong organizational, time management and analytical skills
• Strong writing and editing skills with close attention to detail.
• Demonstrated attention to detail, ability to follow procedures but also use own initiative, meet deadlines, and work independently and cooperatively with team members.
• Flexibility to adapt to changing requirements and circumstances.
• Ability to juggle competing priorities, meet deadlines and work under pressure in an insecure environment.
• Aptitude to adapt to a different context regarding security, culture, climate, or health issues.
• Willingness to travel.
• Commitment to women’s rights and IRC’s vision, mission, and values, including sensitivity to cultural settings

Languages:

• Fluency in English, spoken and written

Computer / Other Tech Requirements:

• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.

Application Closing Date
Not Specified.