Administrative Officer at Idmibok International Full Time

Idmibok International is a 360° systems diagnostic and correction company. We offer holistic, pragmatic, and robust systems appraisals, to intervening in a targeted yet comprehensive manner to address critical organizational, business and development related issues. By collaborating with global and local development and private entities – such as governments, bilateral and multilateral donors, non-governmental organizations and the private sector, we draw on breadth and wealth of experience in diverse environments or ecosystems,globally and across Africa, including in South Sudan, and extensively in Nigeria.

Applications are invited from suitably qualified candidates for the position below:

Job Title: Administrative Officer

Location: Abuja (FCT)
Employment Type: Full-time

Job Overview

• The Administrative Officer is responsible for providing administrative and clerical support to the organization.

Principal Duties and Responsibilities

• Support petty cash management, including verification and review of petty cash payments for accuracy, legitimacy, and reconciliation of remaining cash with the Finance team whenever replenishment is required
• Systematically filing important company documents.
• Forwarding all correspondence, such as letters and packages, to staff members.
• Scheduling meetings and booking conference rooms.
• Prepares staff meeting reports and disseminates minutes to staff.
• Hiring maintenance vendors to repair or replace the damaged office equipment
• Organize logistics and dispatch
• Ensure a clean, neat, and comfortable working atmosphere
• Supervise work done on the premises
• Organizes stationery orders, office supplies and ensures there is sufficient stock without overstocking
• Makes necessary arrangements for the procurement of consumable water, beverages, coffees, etc.
• Makes transport and accommodation arrangements for travelling staff.
• Maintains a system for recording the use of expenses and petty cash.
• Support the field teams to ensure the smooth and efficient running of operations such as coordinating inventory management of commodities, fleet management including motorbikes, and field administrative and operational activities.
• Support the backstops/program officers to ensure smooth implementation and documentation of Community Volunteer and Sample specimen pick-up operations-related activities.
• Support the DFO to improve efficiencies across field and HQ operations- shorten lead times, increase speed and turnaround time of all operational processes.
• Other duties as assigned.

Qualifications

• Bachelor’s Degree in Business Administration or other related fields with a minimum of 4 years’ relevant experience.
• Master’s Degree in Business Administration or other related fields with a minimum of 2years’ relevant experience.
• Basic bookkeeping experience, especially in accounts payable/receivable
• Solid knowledge of office procedures
• Experiencing using office management software, including word processing software and spreadsheets
• Excellent written, oral, and interpersonal communication skills
• Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.

Application Closing Date
21st June, 2021.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter to: [email protected] using the Job Title as the subject of the email eg. “Administrative Officer”.