Administrative Management Assistant (DTRA Program Assistant) at the U.S. Embassy Full Time

Job Title: Administrative Management Assistant (DTRA Program Assistant)

Announcement Number: Abuja-2021-041
Location: Abuja
Hiring Agency: Embassy Abuja
Series / Grade: LE – 0105 9
Work Schedule: Full-time – 40 hours per week
Promotion Potential: LE-9

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency: For USEFM – FP is 5/1.  Actual FP salary determined by Washington D.C.; All Interested Applicants / All Sources
• Security Clearance Required: Public Trust – Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Indefinite subject to successful completion of probationary period
• Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary

• The work schedule for this position is: Time (40 hours per week)
• Start Date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No
• Travel Required: 25% or less
• The job holder will travel across Africa, Europe and the U.S.A for interagency partner’s in-country and host nation collaborators, as well as travel to deliver speeches/presentations.

Duties

• Under direction of the Regional Cooperative Engagement Office (RCEO) Chief located in Morocco, but with minimal supervision, the incumbent persistently engages with a diverse array of senior and national-level officials in law enforcement, military, maritime, transportation, security, academic, human/animal health sciences and the private sector throughout DTRA’S Area of Responsibility (AOR) in Africa, to identify, mitigate, and/or counter complex Weapon of Mass Destruction (CWMD) threats.
• S/he is the WMD specialist for Nigeria, but will also support on going activities in Liberia, Senegal, and Guinea of other ECOWAS countries as directed by the RCEO Chief in DTRA’S portfolio, and as such, will be required to provide accurate, concise and timely analysis and advice to DTRA Headquarters.

Qualifications and Evaluations
Experience:

• Minimum of six (6) years (cumulative) professional work experience in one of the following areas: Military, intelligence, security cooperation, disaster preparedness/response, law enforcement, or public/animal health is required.

Job Knowledge:

• Basic knowledge of Chemical, Biological, Radiological, and Nuclear (CBRN) issues, law enforcement and/or disaster preparedness/response. Good understanding of transnational crime and public health issues in Africa.

Education Requirements:

• Bachelor’s Degree in one of the following fields of study: Public Health, International Relations, Business Management, Public Administration, Disaster / Humanitarian Response is required.

Evaluations:

• This may be tested. Please specify your level of proficiency in the language listed.

Language:

• English Fluent in reading / speaking / writing is required.

Skills and Abilities:

• Proficiency with MS Word, PowerPoint and Excel is required. Incumbent is required to use the following proprietary software on regular basis: INVEST, ILMS, APACS, MyServices, DOD SharePoint, DOS SharePoint, Zoom, WebEx, Skype, Microsoft Teams, Adobe Pro.
• Note: Training for these systems will be provided to job holder upon selection.
• Ability to draft precise and complete reports in English, with strategic context with limited requirement for editing.
• A typing ability is required, speed is not a factor, but accuracy will be emphasized.
• Ability to manage multiple, complex and diverse tasks simultaneously and for extended periods.
• Ability to exercise initiative and resourcefulness in obtaining information, assistance, and support with minimal oversight.
• Ability to interact with other people from diverse backgrounds, use sound judgment and provide accurate reporting data to senior level officials.

Equal Employment Opportunity (EEO):

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Hiring Preference Selection Process

• Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.
• Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Salary

• N10,908,677; USD47,619 / annum.

Application Closing Date
16th April, 2021.

Application Instruction

• All candidates must be able to obtain and hold a Public Trust clearance.
• To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

• In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement.
• If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
• Residency and / or Work Permit
• Degree (not transcript)
• NYSC Certificate
• For EFMs, in addition to the above:
• Copy of Orders/Assignment Notification (or equivalent)
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

• Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
• For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.