Apply as Logistics Officer (Jos) at the Norwegian Refugee Council (NRC) Full Time

Job Title: Logistics Officer

Job Identification: 804
Location: Jos
Job Category: Logistics
Job Schedule: Full time

Job Description
Generic Responsibilities:

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function

Specific Responsibilities
Procurement:

• Process procurements within the CO threshold as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, Service Completion form etc.)
• Check the availability and prices of requested items in the local market; liaise with country office if procurement must be conducted there or at area office level
• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
• Prepare monthly summary reports for all procurements identifying problems in operations and solutions proposed
• Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively
• Updates and Manages the Procurement tracker
• Updates and manages the contract tracker Ensure that all procurements are done in accordance with NRC logistics policies, procedures and donor regulations
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations.
• Ensure RFQs, are prepare and send out within the agreed lead time
• Complete and issue purchase orders in accordance with NRC regulations.
• Check procurement documents (Bid analysis, Purchase orders and Payment documents etc…) and submit to signatories for verifications and approvals.
• Check payment documents as per procurement checklist before submission to finance
• Follow up with supplies and organize for delivery of materials.
• Conduct regular market surveys to identify suitable and reliable suppliers and service providers
• Maintain updated vendor data base at area level
• Update and share the procurement tracker on regular basis
• Submit invoices from suppliers and the relevant procurement documents to finance

Fleet Management:

• Managing and tracking of all vehicles on the fleet, when required to support the area offices
• Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule as well as managing service agreements such as vehicles fueling.
• Ensure vehicles have current and lawful documentation.
• Receive travel requests, and maintain trip schedules and Staff Movement Board.
• Prepare Military Clearances for the delivery of goods to field locations as requested.
• Produce logistics site report, vehicle and generator cost performance report.
• Ensure proper usage and Maintenance of the Area Office Generator by keeping an up to date Generator Log book for usage and services

Asset Management:

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to / from staff in the absence of assets focal person
• Update Asset Register and send to country office every month in the absence of the assets focal person

Warehousing Management:

• Manage and maintain the physical warehouse.
• Ensure quarterly stock check and reconciliation.
• Ensure random spot check on stock in the warehouse
• Ensure all program stock are released through NRC Stock release/requisition form and accompanied with a waybill to Beneficiaries/point of usage.
• Ensure the BHs and the Country Office Logistics Manager are informed about all stock under expired, expiring SOF and other irregularities or discrepancy in the warehouse respectively.

Generic Professional Competencies:

• Experience from working as a Logistics Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English and Hausa

Application Closing Date
18th February, 2021 by 11:30 AM