Apply as Business & Technical Systems Administrator at Givaudan Nigeria Full Time

Givaudan is a global leading company in taste and wellbeing, fragrance and beauty. With its heritage stretching back over 250 years, the Company has a long history of innovating scents and tastes. From a favourite drink to your daily meal, from prestige perfumes to cosmetics and laundry care, its creations inspire emotions and delight millions of consumers the world over. The company is committed to driving purpose-led, long-term growth while leading the way to improve happiness and health for people and nature. In the fiscal year 2019, the Company employed over 14,900 people worldwide and achieved sales of CHF 6.2 billion and a free cash flow of 12.7% of sales.

Givaudan Nigeria-Our client is currently recruiting to fill the position of Business & Technical Systems Administrator and all qualified members of the public are expected to apply as quick as possible

Job Title: Business & Technical Systems Administrator

Location: Lagos
Job Type: Temporary

Job Description
Business & Technical Systems Administrator – Your future Position?

• As a member of our Commercial Team you will manage the daily runnings of the Taste & Wellbeing and Fragrance and Beauty administration. You will:

Responsibilities
General administration support to Divisional Head:

• You will manage the diary of the Country Manager and visitors. You will follow up, receipt, signature by Divisional Head and submission of contracts. You will take minutes of meetings.

Implement administrative systems and support office operations and procedures:

• You will manage the Water treatment plant & maintenance thereof and monthly water sampling.
• You will manage the fleet cars – maintenance, insurance, license, fuel follow up on maintenance contracts or building.
• You will follow up on suppliers, purchases, check stock and anticipate needed supply. You will assist the laboratory staff procure samples, supplies

Canteen:

• You will oversee personnel (support staff; drivers, cleaners, security).
• You will organise and set up appointments, conferences and managing meeting rooms.
• You will manage travel arrangements for incoming and outgoing personnel.
• You will draft and request Invitation letters where applicable.

Travel:

• You will negotiate hotel rates and manage hotel reservations.
• You will draft Travel plans / programs in liaison with the country manager / incoming traveller including Flight reservations and Hotel bookings.
• You will Arrange transportation / protocol and security.

Office Expenditure:

• You will Action office expenditure as authorized by Divisional Head together with Financial Controller.
• You will record office expenditure with financial controller, accountant, tax controller and bankers)
• You will manage the invoice register (verify, reconcile invoices with vendors / suppliers).
• You will manage the petty cash. You will process Concur claims and follow up on payments.

Bank:

• You will communicate with the bank to open travel accounts and follow up on refund of travel advances.
• You will ensure all state and federal documents are signed by Divisional Head and submitted timeously.
• You will ensure files and documentation are maintained and current.
• You will ensure the protection and security of files and records.
• You will ensure personnel files are up-to-date and secure (work together with HR South Africa) You will follow up on expat quota renewal, remittances, residence card renewal for the expats.

You?

• Are you someone who wants to grow and shape your own world? Who thrives being in a culture where you can express yourself in a creative team environment? Who wants to collaborate and team together with teams who are passionate as you are? Then join us – and impact your world.

Job Requirements
Your professional profile includes:

• Grade 12 / Equivalent
• 1+ year administrative experience
• Good communication
• Computer literacy, accuracy and proficiency
• Strong process management skills
• Ability to work under pressure

Application Closing Date
Not Specified.