Apply as Executive Assistant to the Chairman & CEO at Blackcod Asset Management Full Time

Job Title: Executive Assistant to the Chairman / CEO

Location: Lekki Phase 1, Lagos
Employment Type: Full-time

Position Summary

• Reporting directly to the Chairman and CEO, the Executive Assistant to the Chairman/CEO provides executive, administrative, and development support to the Chairman and Board of Directors, as well as the Senior Management Team and HR.
• The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Chairman.
• The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Essential / Primary Responsibilities
Executive Support:

• Assists the Chairman/CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the Chairman/CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities
• Communicates directly and on behalf of the Chairman/CEO with Board members as directed.
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication as and when needed.
• Supports Chairman/CEO in his/her external commitments related to the organization, including service on external boards, committees and other groups.

HR Support:

• Administratively supports HR specialist (recruiting support, documents formatting, surveys set up and other administrative tasks), drafts emails and other correspondence as directed.

Board Support and Liaison:

• Serves as the Chairman’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating semi-annual Board meetings and dinners; semi-annual Board staff lunches/receptions/new Board member orientations; arranging hotel accommodations for out-of-town Board members; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials. Research potential Board members for the Nomination Committee.
• Maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support the Chairman’s agenda.

Management Liaison:

• Assists in scheduling, attending meetings. Represents the Chairman in designated meetings as required.
• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

Secondary Responsibilities:

• Performs other duties as assigned.
• Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting package and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.

Accountabilities:

• Position reports to the Chairman/CEO and works directly with the Board of Directors.
• Works directly with the Board Executive and HR Department.
• Works directly with senior level staff internally and externally.

Requirements
Experience & Education:

• Bachelor’s degree and equivalent experience with social sciences background .
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• 3-5 years providing support for upper-level management in a start up organization.

Skills & Abilities:

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and the general public.
• Proficiency in Windows, including MS Word, EXCEL and PowerPoint.
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Ability to work with a broad range of people including Board members, staff, colleagues of the Chairman/CEO and staff, and others.
• Excellent management, time-management, and problem-solving skills.

Working Conditions/Other Data:

• Occasional travel may be involved.

Salary and Benefits
Salary is commensurate with qualifications and experience.

Application Closing Date
15th January, 2021.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the “Job Title” as the subject of the email.

Note: Only qualified candidates should send their CVs with the name of the role as the subject of the mail.