Administrative and Financial Officer at the African Development Bank Group (AfDB) Full Time

Job Title: Administrative and Financial Officer

Position Number: 50067728
Location: Accra, Ghana
Position Grade: LP6

The Complex

• The Vice-President for Regional Development, Integration and Business Delivery is responsible for the relevance, efficiency and effectiveness of the Bank’s Operational Programmes and Group activities.
• The RDVP ensures that the Bank operates effectively in all its RMCs and oversees the full implementation of all aspects of the Bank’s regional directorates.
• Five regional development, integration and business delivery platforms have been established, including for Southern Africa, North Africa, West Africa, East Africa and Central Africa. Each of these platforms is under the responsibility of a Director General.

The Hiring Department / Division Country Officer

• The Bank’s various country offices report to one of five (5) regional development, integration and business delivery platforms.
• The platform oversees a group of country and liaison offices, as well as countries where the Bank has no offices.
• The Deputy Director General reports to the Director General on the activities of the region to which they are assigned. Each hub will host the relevant operations, project implementation and business development functions and administrative capacity in a shared service for rapid deployment to individual countries, to contribute to the Bank’s effectiveness at the country level.
• The African Development Bank’s country offices were created to strengthen strategic dialogue between the Bank, governments, and other stakeholders, improve project portfolio performance and ensure aid coordination with other development partners.

Duties and Responsibilities
Under the general administrative authority of the Country Manager and in consultation with the Administration and Finance Unit at Headquarters, the Administrative and Financial Officer will, inter alia, implement administrative services, including accounting and budgeting, human resources activities, procurement of goods and services and supervision of the use of office space and resources. He/she will record, control, and effectively manage the Bank’s resources and the Office’s operational activities in accordance with Bank policies and guidelines.

• Prepare administrative and capital budgets in accordance with the timetable set by the Budget Department at Headquarters.
• Monitor expenditure in accordance with the Bank’s internal control rules and procedures, prepare periodic reports and propose reviews where necessary.
• Implement financial management and reporting procedures and controls to improve service efficiency, identify potential savings and promote the effective use of resources.
• Review monthly financial reports and periodically prepare reports, statements, and schedules to facilitate the audit of the country office by Bank auditors.
• Maintain staff files, including benefits, in accordance with the Bank’s human resources policies and instructions.
• Supervise the procurement of goods and services and the management of property and equipment in accordance with Bank rules and procedures.
• Prepare and monitor service provider contracts.
• Implement proper stock management for office supplies, keeping inventories and a fixed asset register for Bank property and equipment.
• Ensure that the Country Office’s petty cash operations are monitored and accounted for.
• Control the processing of advances and balances of mission expenses.
• Prepare and monitor the government’s processing of applications for tax exemptions, long-stay visas, diplomatic cards, and international organisations, as well as vehicle registration and the registration of Bank staff.
• Process and monitor the processing of visa applications for official missions and all other official documents of the Bank.
• Submit reports on staff management; manage office staff benefits in accordance with current human resources policy and instructions; assist the Country Office Manager with the recruitment of consultants and staffing issues; and
• Supervise staff in charge of arrival and departure formalities at the airport for Executive Directors and Governors and any other personalities invited by the Country Office.

Competencies (Skills, Experience and Knowledge)

• Have at least a Master’s Degree in Accounting, Finance, Auditing or a related discipline.
• Membership of an internationally recognised professional accountancy body (e.g., CA, CPA, ACCA) will be considered an additional asset.
• Have at least four (4) years of relevant professional experience, including three (3) years in an accounting firm or commercial organisation.
• Have sound knowledge and experience in administration, financial accounting, and the full range of support services, with a high level of regular performance.
• In-depth knowledge of and proficiency in the use of all relevant software and the ability to help organise data and information retrieval systems.
• Strong interpersonal, oral, and written communication skills; and a commitment to researching and producing new, innovative, and creative approaches to activities.
• Proven ability to work effectively in a team in a multi-cultural environment and as a member of diverse groups.
• Communicate and write effectively in French or English, with a good working knowledge of the other language.
• Ability to the use of the Bank’s standard software (SAP, Word, Excel, Access, MS Projects, and PowerPoint), and in adapting to any new working tool.
• Ability to adopt new policies, systems, and processes in a timely manner.
• Must have analytical, systematic, and strong numeracy skills and be detail oriented.

Application Closing Date
5th April, 2025.