Admin Control Officer at Moniepoint Incorporated Full Time NEW

Job Title: Admin Control Officer

Location: Lagos

About the role

• We’re looking for a detail-oriented and strategic thinker to join our team as an Administration Control Officer.
• This role is critical to ensuring that our operations adhere to established policies, SOPs, and financial controls while maintaining operational efficiency.
• If you have a passion for driving compliance, implementing control frameworks, and optimizing administrative processes, we’d love to meet you.
• As an Administration Control Officer at Moniepoint, you will ensure adherence to financial and operational policies across the Real Estate and Administration departments.
• Your work will span travel logistics management, fleet management, facilities operations, project oversight, inventory tracking, and general office administration.
• Using audit frameworks like the Facilities Management Audit Checklist, you’ll identify gaps, mitigate risks, and ensure Moniepoint’s operational processes meet our high standards.
• By collaborating with internal teams and stakeholders, you’ll develop and implement control mechanisms, manage compliance reviews, and track improvements, ensuring our operations run efficiently and align with Moniepoint’s mission to power business dreams across Africa.

Key Responsibilities

• Develop and implement control frameworks to ensure compliance with Moniepoint’s policies and SOPs.
• Conduct periodic audits of departmental functions, including travel logistics, fleet management, inventory tracking, and front desk operations.
• Use the Facilities Management Audit Checklist to evaluate workspace design, maintenance, safety, and operational efficiency.
• Monitor project budgets, contractor performance, and compliance with deliverables to ensure alignment with approved plans.
• Maintain updated records for inventory, procurement, and corrective maintenance activities to minimize waste and inefficiencies.
• Regularly inspect facilities to ensure compliance with branding, safety standards, and Moniepoint’s operational requirements.
• Validate the implementation of safety protocols, including fire safety, HVAC servicing, and structural integrity.
• Track financial requests and expenditures, ensuring alignment with approved budgets and operational priorities.
• Prepare and present audit and compliance reports to leadership, highlighting findings, risks, and actionable recommendations.
• Provide training and support to team members and stakeholders on operational standards and compliance best practices.

Key Responsibilities Framework:
Operational Compliance:

• Conduct regular assessments of all administrative functions to ensure adherence to policies and SOPs.
• Identify and mitigate risks related to financial excesses and policy deviations.

Facilities Management Audits:

• Perform detailed evaluations using the Facilities Management Audit
• Checklist:
  • Space allocation, design, and functionality of workspaces.
  • Maintenance logs, including cleaning, HVAC, and fumigation records.
  • Safety protocols, including fire safety and equipment functionality.
  • Corrective maintenance tracking and resolution timelines.

Financial Oversight:

• Monitor departmental expenditures, ensuring adherence to budgets.
• Validate and track all financial transactions related to travel, inventory, and vendor payments.

Reporting and Recommendations:

• Prepare comprehensive reports detailing compliance levels, audit findings, and actionable insights.
• Collaborate with stakeholders to implement corrective measures and optimize processes.

Qualifications

• Education: Bachelor’s Degree in Business Administration, Accounting, Facility Management, or a related field.
• Experience: At least 5 years in internal control, audit, or facilities management, with a minimum of 2 years in a supervisory role.
• Certifications: Professional certifications in Internal Control, Compliance, or Facilities Management (e.g., CIA, PMP, CFM) are a plus.

Skills:

• Strong knowledge of operational audits and financial control frameworks.
• Excellent analytical, reporting, and problem-solving skills.
• Proficiency in audit tools, project management software, and compliance systems.
• Superior communication and collaboration skills.
• Ability to manage multiple tasks effectively while meeting deadlines.

Application Closing Date
Not Specified.

• A preliminary phone call with the Recruiter
• An interview with the Hiring Manager
• An interview with a member of our Executive team.