Director, Board Secretariat at Smart Partners Consulting Limited Full Time

Job Title: Director, Board Secretary

Location: Lagos,
Employment Type: Full-time

Job Summary

• The Director, Board Secretariat, is a key leadership role responsible for providing strategic governance support to the Board of Directors.
• The role ensures the effective administration of the Board’s operations, promotes compliance with legal and regulatory requirements, and fosters sound corporate governance practices.
• The Director acts as a key liaison between the Board, senior management, and external stakeholders to enable informed decision-making and efficient organizational oversight.

Responsibilitie
Board Administration and Support:

• Coordinate and manage all Board and committee meetings, including scheduling, agenda preparation, and distribution of materials.
• Record, draft, and maintain accurate minutes of meetings and ensure follow-up on action items.
• Advise the Board on governance best practices and ensure alignment with legal, regulatory, and organizational policies.
• Maintain the Board’s documentation, including charters, policies, and terms of reference.
• Schedule, coordinate, and attend board and committee meetings.
• Prepare and distribute meeting agendas, minutes, and board materials.
• Maintain accurate and up-to-date records of board activities, resolutions, and policies.
• Facilitate effective communication between board members and management.

Governance and Compliance:

• Ensure the organization adheres to corporate governance principles and legal obligations.
• Monitor compliance with company bylaws, policies, and applicable regulations.
• Manage the preparation and submission of statutory filings and reports.

Compliance and Risk Management:

• Ensure adherence to corporate governance frameworks, statutory regulations, and organizational by-laws.
• Monitor changes in applicable laws, regulations, and governance practices, advising the Board accordingly.
• Collaborate with legal and compliance teams to mitigate risks and support audit processes.

Strategic Leadership:

• Develop and implement strategies to enhance governance effectiveness and Board efficiency.
• Act as a trusted advisor to the Board, offering insights and recommendations on key governance matters.
• Collaborate with senior management to align organizational strategy with Board oversight.

Stakeholder Engagement:

• Serve as a primary point of contact for Board members, ensuring clear and timely communication.
• Manage relationships with external stakeholders, including regulators, auditors, and legal advisors.
• Coordinate Board evaluations, orientation, and ongoing training programs.

Records Management

• Maintain secure and organized records of board correspondence, contracts, and other official documents.
• Oversee the archival and retrieval of board-related documents.

Liaison Duties:

• Act as a point of contact for board members, providing logistical and administrative support.
• Liaise with external stakeholders such as legal counsel, auditors, and regulatory authorities on behalf of the board.

Other Duties:

• Assist in the onboarding and orientation of new board members.
• Handle confidential information with discretion and professionalism.
• Perform additional tasks as assigned by the board or chairperson.

Educational Qualification and Experience

• Bachelor’s Degree in Business Administration, Law, or related field (Master’s degree preferred).
• Proven experience as a corporate secretary, executive assistant, or in a similar role, preferably in a corporate or nonprofit setting.
• Professional certification in Chartered Secretary, Governance Professional and related field is a strong advantage.
• Minimum of 8–10 years of experience in corporate governance, board administration, or a related role.
• Deep understanding of governance frameworks, corporate law, and regulatory compliance.
• Experience working with senior executives and Board members in a complex organization.

Skills and Competencies:

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Proficient in office software, MS Office Suite, Google suite, and board management tools.
• Knowledge of corporate governance, compliance, and legal regulations.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities.
• Strong analytical and problem-solving abilities.
• High integrity and a commitment to confidentiality.
• Ability to build strong relationships with internal and external stakeholders.
• Proficiency in governance software and office productivity tools.

Personal Attributes:

• Integrity and ability to handle sensitive information discreetly.
• Strong interpersonal skills and ability to work collaboratively with diverse stakeholders.
• Proactive, adaptable, and resourceful in solving problems.

Application Closing Date
Not Specified.