Human Resources and Administration Officer at Danish Refugee Council (DRC) Contract

Job Title: Human Resources and Administration Officer

Job ID: 172990
Location: Sokoto
Employment Period: 12 Months with Possibility of Extension
Supervised by: Human Resources Manager
Reporting to: North West Area Manager
Type of Contract (Expat/National/Trainee): National

Overall purpose of the role

• This role has an area focus and ensures compliance to DRC procedures and guidelines within the area.
• The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks.
• The role provides support and/or technical guidance to base operations.

Duties and Responsibilities
Human Resources:

• Ensure the general HR standards & procedures defined in DRC Operations Handbook are applied and compliant at all times
• Support with all phases of recruitment
• Assist Senior Management Team in elaboration of individual development plans for employees reflecting DRC vision, values and long term strategic priorities
• Prepare and update briefing/induction packages for new staff and oversee/coordinate the induction process
• Assist with the Performance & Development Process
• Coordinate and develop a DRC training scheme for DRC employees with the help of the DRC Learning Catalogue
• Draft new and renewed contracts and other personnel-related issues with special attention to compensation and benefits
• Prepare, advice and oversee staff leaves and absences.
• Assist with the management of staff complaints through DRC established mechanisms and ensures DRC Code of Conduct is understood and abided at all times
• Focal point for the liaison with Health Insurance Company on all related issues & serve as the liaison with service providers on all staff health insurance issues.
• Support staff development activities including promoting the DRC Learning Catalogue.

Administration:

• Assist the Human Resource Manager in the management of administrative tasks
• Coordinate the organization of field visits for external visitors in terms of housing and transport
•  Act as focal point for the administration of tenancy agreements & liaise with lessors
•  Assist Country Director (and HoFA as needed) on the elaboration and roll out of Safety Manual
•  Assist periodically program staff in needed visibility activities (ordering photos, brochures, working with designer, make sure logos and fonts are used according to DRC brand manual etc)
•  Ensure than onboarding and exit procedures are made for all staff in coordination with Logistics and Safety Department

Job Requirements
Education:

• University degree in Human Resources/Administration, Business Administration and other related discipline

Experience and technical competencies:
Essential:

• Experience and technical competencies: (include years of experience)
• Minimum 2 years of experience in Human Resources and Administration
• Excellent skill in MS Word, Excel, and PowerPoint

Desirable:

• Ability to work under pressure to meet deadlines.
• Ability to travel to deep field locations to support in recruitments and other admin functions.
• Ability to work independently on his or her own initiative with problems solving skills
• Strong team and interpersonal skills
• Fluency in written and spoken English.

Languages: (indicate fluency level)

• Fluency in written and spoken English. Fluency in local spoken languages.

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating listening and speaking effectively and honestly.
• Demonstrating integrity: Acting in line with DRC’s vision and values.

Application Closing Date
28th January, 2025.

• Applications will be reviewed on rolling bases due to the urgency, therefore a candidate who closely meets the requirements may be selected before the above deadline.
• Only short-listed applicants will be invited for written tests and oral interviews.