Executive Assistant at an Upstream Oil and Gas Company – Smart Partners Consulting Limited Full Time

Job Title: Executive Assistant

Location: Ikoyi, Lagos 
Employment Type: Full-time, Onsite
Reporting Line: Managing Director

Job Overview

• The Executive Assistant to the MD will provide comprehensive administrative support, including bookkeeping, customer relations, and office management.
• This individual must be highly skilled in drafting and reviewing emails, proposals, presentations, and communications, and will also manage both the MD’s and the company’s social media accounts.

Responsibilities

• Provide administrative support to the CEO in the development, coordination, and implementation of strategic and operational matters.
• Manage correspondences which include writing letters and memos, compiling data and reports, editing and proofreading and other communication as directed by the MD.
• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and attend meetings, and events chaired by the MD to ensure that the technical aspects are covered, and minutes prepared for closure and subsequent follow-up.
• Monitor project activities vis-à-vis defined timelines in the project plan and promptly escalate identified delays in critical milestones to relevant stakeholders
• Prepare and submit periodic reports/activities for the MDs on day-to-day activities within the office to evaluate the performance of the office
• Conduct research, compile reports, and assist in strategic projects as required by the MD.
• Organize and maintain filing systems, both physical and digital, ensuring easy access to information.
• Manage the MD’s and the company’s social media handles.

Education, Qualification, and Experience

• Bachelor’s Degree in Business Administration, Management, Communications, or a related field.
• Minimum of 3 years experience as an executive assistant, office manager, or similar role.
• Experience managing social media accounts, including LinkedIn, Instagram, and Twitter.

Skills and Competencies:

• Strong experience writing proposals, and drafting and reviewing professional emails, presentations, and reports.
• Proficiency in bookkeeping and financial reporting.
• Previous experience in HR, office management, and customer service roles.
• Good knowledge in Microsoft Office Suite (Word, Excel, PowerPoint) and social media management tools
• Must be highly discrete and confidential.
• Ability to handle multiple tasks and meet deadlines.
• Experience in schedule management and researching

Salary

• Very competitive

Application Closing Date
Not Specified.