Executive Assistant at Phillips Outsourcing Limited Full Time

Job Title: Executive Assistant

Location: Victoria Island, Lagos 
Employment Type: Full-time
Industry: Insurance

Responsibilities

• Prioritize all incoming mail and ensure necessary actions are taken
• Provide an effective interface for internal and external guests of the MD/CEO
• Organize briefing materials and logistics for workshop, presentations and bids
• Respond to internal and external enquiries and process from start to resolution
• Develop and maintain records and information systems in accordance with office policy and procedures
• Assist in organizing and maintaining systems for the storage and retrieval of information
• Assisting the MD/CEO in Financial Planning & Analysis and Reporting
• Assisting the MD/CEO in tracking the key business parameters of the business.
• Preparation and review of Profitability Reports and Variance analysis with estimates and projections.
• Assist the MD/CEO in generating and analyzing Business & Financial information, coordinating with various departments.
• Interaction and relationship building with Industry Consultants to ensure quick information availability.
• Provide background information, meeting summaries and/or supporting documents in preparation for scheduled appointments, meeting, and Preparation of presentations & reports for the MD/CEO as required.
• Interactions with external agencies, consultants on behalf of the MD/CEO as delegated. Schedule all internal and external appointments, conferences and speaking engagements and other commitments Handle changes or cancellations as deemed necessary and/or appropriate and speaking engagements
• Maintain and track detailed priority list of projects and engagements
• Maintain the MD/CEOs appointment schedule by planning and scheduling meetings, conferences and teleconferences
• Plan domestic and International travel and Logistics (including visas) for the MD/CEO or as requested by the MD/CEO.

Requirements

• A degree or Higher National Diploma in Business Administration or relevant course from a reputable higher institution Relevant Experience
• A minimum of four (4) years’ work experience with at least 2 years as an Executive Assistant to a member of senior or executive management
• Ability to speak French would be an added advantage.

Application Closing Date
10th October, 2024.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the mail.