Operations Assistant at the African Development Bank Group (AfDB) Full Time

Job Title: Short Term Staff – Operations Assistant

Location: Nairobi, Kenya
Employment Type: Full-time

The Complex

• The Vice-Presidency for Private Sector, Infrastructure and Industrialization is central to the Bank’s mission of developing the private sector, improving infrastructure and accelerating industrialization.
• The complex main functions are to (i) strengthen the enabling environment for private sector [and financial sector] development conducive to inclusive growth and sustainable development, (ii) support the development of reliable and sustainable infrastructure, including cities and urban development, and (iii) place renewed emphasis on industrial and trade performance in support of structural transformation across Africa.
• The Complex leverages knowledge, co-financing, and partnerships to attract private capital and work with governments on delivering the Bank’s development agenda.

The Hiring Department

• The role of the Infrastructure and Urban Development Department is to foster infrastructure and urban development in Africa through appropriate policies and strategies as well as projects and programs interventions which the Bank might finance on national, regional or continent-wide basis.

The Position

• The Short Term Staff  – Operations Assistant – will be responsible, as part of his duties to analyze operations, primarily assist the division in implementing the work program, including technical support in specific areas such as SAP input data relating to purchases and disbursements and monitoring of the work program and undertake preliminary analyzes of operation files in order to facilitate the work and decision-making of the division head and the region’s work teams.

Key Functions
Under the Supervision of the Division Manager, the Operations Assistant will perform the following:

• Keep and maintain the division project portfolio database (active and pipeline projects).
• Prepare monthly, quarterly and ad hoc reports on the division’s portfolio management and performance; report on borrower’s fulfilment of the general and specific conditions applicable to loans and grants, for example audits.
• Analyze supervision data, disbursement vouchers, and data concerning the cancellation of active project loans of the division’s portfolio, and in particular performance reports, paying special attention to risky projects; coordinate the missions schedule and collate related data for reports.
• Coordinate preparation and monitoring of the administrative budget. Participate in identification of resource requirements, preparation, submission, and administration of the budget; recommended, if necessary, reallocation of funds, coordinate data on mobilization of bilateral resources.
• Coordinate preparation of annual activity reports and portfolio analysis reports.
• Liaise with the Technology Corporate IT Services department (TCIS), if necessary, for all issues relating to the SAP system and other information technologies; play the role of SAP resource person in the division; provide technical assistance to PL and GS Staff of the division in the use of SAP, PS.
•  Work with the Tasks Managers to update Project Data and ensure consistency of information into the BRAG, SAP PS, BPPS.
• Track active portfolio issues (Start up delays, supervision delays, disbursements delay, projects qualifying for cancellation, slow disbursements, etc…).
• Prepare and Monitor the Department Mission Program.
• Organize, arrange and provide portfolio information during the Division and the Departmental Meetings.
• Perform other duties as assigned by the Division Manager.

Competencies (Skills, Experience and Knowledge)

• Hold a Bachelor’s Degree in Economics, Business Management, Information Technology or in a related discipline; or a related field.
• Preferably a minimum of 5 years of relevant professional experience.
• Proof of citizenship or evidence of permanent residency or work authorization in the proposed country of employment.
• Good working knowledge of operation particularly the information required for project cycle activities and portfolio management, planning, work programme, budget preparation.
• Ability to work accurately, methodically and to meet deadline.
• Strong analytical skills to strategic vision and as well as ability to pay attention to details and work under pressure.
• Ability to assess problems and develop realistic solutions quickly.
• Good written and oral skills in French or English with a good working knowledge of the other language.
• Competence in the use of Bank standard software (Word, Excel, PowerPoint and Access). Knowledge of SAP Project is an added advantage.

Application Closing Date
17th May, 2024.