Human Resources (HR) Assistant at the Management Sciences for Health (MSH) Full Time

Job Title: Human Resources (HR) Assistant

Job Requisition ID: R3969
Location: Abuja
Employment Type: Full-time

Overview

• The objective of the Human Resources (HR) Assistant position is to assist with recruitment, benefits and hiring actions. This includes but is not limited to; ensuring completion of employee’s documentation, HR administration and filing as well as documenting all performance actions.
• The HR Assistant will serve as the liaison between the field offices and head office for HR related activities.
• He/she will perform any other duties that may be assigned by the HR Officer.

Responsibilities

• Assist with staff recruitment by sending invitations, scheduling & participating in interviews, conducting reference check, informs job applicants of their acceptance or rejection for employment
• Assist in reviewing salary history of selected candidates and prepare salary analysis for potential hires, sending offer to potential hires and updating the HR Officer with their response.
• Informing the Project Director and team members of joining dates of new hires and coordinate with other departments for necessary arrangements for orientation
• Maintain personnel records tracking employment history, confirmation, promotions, transfers, salary, and training
• Issuing of letter of employment and confirmation to newly employed staff
• Verification of certificates and follow-up on response from former employer
• Ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment
• Updating the HR database
• Review timesheets for errors and correctness
• Process of staff benefits such as health insurance and life/accident insurance plan
• Serve as the liaison between field offices and head office for HR related activities
• Conduct terror check for new hires
• Collect approved leave form for filing and timesheet confirmation
• Draft correspondence for and on behalf of MSH staff
• And any other duties that may be assigned from time to time.

Qualifications

• Minimum of Bachelor’s Degree / HND in Human Resources Management, Business Management, Psychology, Law, or Social Administration
• Minimum of 2 years’ experience in Human Resources Management, including recruitment and personnel management
• Minimum of 1 year experience working with an INGO
• Must be a member of Chartered Institute of Personnel Management, Nigeria
• Good organizational and interpersonal skills
• Good verbal and written communications, teamwork and collaborating abilities
• Demonstrated excellent computer skills in Word, Excel, and PowerPoint.
• Ability to work independently with initiative to manage high volume and sensitive workflow.
• Ability to understand comprehensive information.
• Basic numeracy and IT skills required for operating various systems.
• Ability to interpret, analyze, and explain the official framework employment regulation.
• Good negotiating and influencing skills in implementing personnel policies
• Ability to research, evaluate and analyze new recruitment techniques, methods, and procedures.
• Ability to work alone on a broad variety of projects
• Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues; experience in conflict resolution helpful
• Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines
• Proven ability to successfully participate on teams in a fast-paced environment
• Demonstrated integrity, confidentiality and approachability.

Application Closing Date
Not Specified.

Note: Interested applicants substantiated as the subject of an investigation for misconduct (exploitation, abuse or harassment) are not eligible to apply.