Human Resources (HR) Operations Officer at Malaria Consortium Full Time

Job Title: Human Resources (HR) Operations Officer

Location: Abuja
Employment Type: Contract

Job Purpose

• The HR Operations Officer will provide administrative support to the Consultancy Management Unit of the organization.
• This will include supporting the SHRO consultancy management to ensuring compliance to processes and policies for administration of consultancy management in Malaria Consortium, Nigeria.

Key Accountabilities
HR Operations Support:

• Interface with the Operations department on NAV system and other related matters as it relates to consultancy management.
• Liaise with other departments within the organization and disseminate information on behalf of the HR team to consultants.
• Administer all consultancy procurements through the procurement system (NAV).
• Provide administrative support for consultancy performance, conflicts, or other issues when requested by the Country HR Manager, ensuring discretion, confidentiality, and impartiality to consultants.
• Maintain a comprehensive system for storing and organizing consultant information, including sensitive and confidential data.
• Provide administrative support to the HR team in relation to recruitment and contracting of consultants and national staff.
• Cover for absences in the HR department and undertake any other duty commensurate with the post as requested by the Country HR Manager and consultancy management SHRO.

HR Consultancy Support:

• Liaise with technical managers to produce budgets (on NAV system) and contractual processes for National and state offices consultancy requests based on approved Project TA budgets.
• Support in collecting relevant document required for payment of consultants at the end of the assignment and processing consultants’ payments.
• Act as liaison between Finance and project team on consultancy payments.
• Support SHRO consultancy management in consultants engagement processes, including advertising, receiving applications, shortlisting, and selection.
• Arrange interviews where applicable.
• File documents as directed and required and ensure that all consultant documents and files are complete and up to date.
• Liaise with State Admin. Officers to collate and update state consultancy tracker between the 1st and 5th of every month and all required documentation.
• Provide support to the HR team as required.

Qualifications / Requirements
Essential:

• Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• 2 – 5 years of experience in HR or consultancy management.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong attention to detail.
• Proficiency in Microsoft Office and HRIS systems.

Desirable:

• Attentive to detail
• Highly organised
• Flexible and self-motivated
• Excellent written and oral communication skills
• Fire warden experience
• First aid competence
• Facilitation and coordination skills.

Work-based skills and competencies:
Essential:

• Excellent interpersonal and communication skills
• Good computer skills with proficiency in Microsoft Word, Excel and PowerPoint
• Ability to troubleshoot basic ICT issues.

Desirable:

• Good analytical skills.

Salary
Competitive.

Application Closing Date
26th January, 2024 (23:59 GMT).