Liaison Officer at Medecins Sans Frontieres West and Central Africa Full Time

Job Title: Liaison Officer

Location: Abuja (FCT)

Accountabilities / Responsibilities

• Together with the HR Co, ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures.
• Follow up on any new or modification of Nigerian policies relative to immigration regulations.
• Write and keep updated guidelines about visa procedures in Nigeria and MSF policies relative to it.
• Maintain the support travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc..
• Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
• Arrange meetings related to administrative issues for the Human Resources Coordinator or the Head of Mission as well as attend them when required.
• Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses, and other relevant details.
• Ensure, together with the Coordination members that all MSF activities are running lawfully and in agreement with the Memorandum of Understanding in all administrative or customs-related issues and inform about any possible risks or problems.
• Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing MSF principles and values at all levels.
• Keep all documentation and files updated, properly filed, and easily accessible for internal users.
• Keep a complete and updated detailed list of all useful contacts for visa purposes: NIS (Nigeria Immigration Services), travel agencies, embassies, etc.
• Prepare briefings for international staff arrival and departure (briefings and debriefings)
• Main contact person with Nigerian travel agencies, for national and international flight reservations, quotations, and problem resolution.
• Briefing of new national and international staff at their arrival: check-in, information about their stay and visa.
• Give international and local staff all necessary information about their international travels: itinerary, Health (yellow fever card, etc).

Required Skills and Competencies

• Education: Diploma and or Degree in Administration, Communication, and related studies
• Experience: minimal of 1-year essential experience, with MSF, other NGOs etc.
• Languages: English
• Computer Literacy: Essential computer skills; Word, excel, outlook, internet, etc
• Competencies: Result-oriented, Teamwork, Flexibility, Commitment, Service-oriented and Stress management.

Remuneration
According to the MSFW salary scale (Level 5) in Nigeria.

Application Closing Date
2nd January, 2024.

Method of Application
Interested and qualified candidates should send their CV, qualifications, and a Cover Letter to:  [email protected] using “Liaison Officer – Abuja” as the subject of the mail.