Project Pharmacy Manager at Medecins Sans Frontieres (MSF) – Switzerland Full Time

Job Title: Project Pharmacy Manager

Location: Abuja (FCT)
Employment Type: Contract
Contract: Fixed term Contract (Renewable)

Scope of Responsibilities and Accountabilities

• Defining, coordinating, and monitoring all pharmacy related activities in the project area including management of staff, according to MSF protocols, standards and procedures and the mission’s pharmacist and Medical Coordinator’s guidelines, in order to ensure the proper management and supply of drugs and medical devices.
• Participating actively in the definition and update of the annual planning and budgets of the pharmacy activities in the project.
• Supervising the functioning and organization of the project central pharmacy and other peripheral units, setting the protocols and procedures to be followed by all staff in order to ensure the quality of the service provided to the population, including pharmaco-vigilance in case of need.
• Defining storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents) in order to ensure good storage conditions (temperatures, humidity and light exposure) and the accurate handling of the products and equipment in terms of hygiene and that all hygiene and security procedures are followed in project pharmacies (cleaning, controlling pests and rodents, etc.)
• Giving support in the ordering and supply process of medicines and medical devices. Monitoring correct stock management across pharmacies within project area, to guarantee a good control and up to date data of stock levels and avoid expiries, overstocks, and stock outs. Reporting on drug consumptions and medical devices dispensed according to protocols, informing on unusual patterns.
• Ensuring, in cooperation with the project logistic manager, proper maintenance of cold chain and storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents control, etc.), and that classification and organization of medicines and medical material meet MSF protocols.
• Ensuring the collection of data for monitoring and surveillance of optimal quantity and quality of medicine use. Supporting activities at service level for effective drug distribution and control, quality prescription (analyzing rational drug use), medicines reconciliation, antibiotic stewardship interventions such as restricted use antibiotic review, follow up of pharmaceutical care plans, patient counseling, good dispensing practices and safe medication practices.
• Supervising, coaching, motivating, and evaluating all the pharmacy staff under his/her responsibility, in order to ensure the strict respect for working procedures and protocols. Ensuring that all pharmacy staff uses required clothes and equipment according to protocols, i.e., white coat, gloves, etc.
• To define, if needed, training opportunities for the medical staff.
• Carrying out all the reporting tasks associated to his/her field of action and responsibility, ensuring its consistency and accuracy, in order to support in the relevant decision-making and participating in monthly reports according to guidelines (SitReps, medical statistical reports, etc.)
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
• Supporting the mission pharmacist in coordination.
• Update mission pharmacist about any local regulation or constraints in the country.
• Doing processes that should be done by national licensed pharmacist (registrations, approvals,..).
• Gap fiill the mission pharmacist in case of his absence.
• Collaborate with coordination supply team and mission pharmacist during peak times and emergencies.
• Participate in preparing QO,POA,IMO with mission pharmacist.
• Regular field visit and gap fill of the pharma supervisor for close and better support.
• Ensure pharmacy supervisor and storekeeper have proper knowledge about Isystock, Medorder and all pharmacy tools in use and pharmacy stock management.
• Provide training on pharmacy stock management in general, supervision in EUU, consumption follow up, good dispensing practice and use of daily, weekly, and monthly consumption sheets in all the departments and cold chain management.
• Manging staff health in collaboration with Medco support.
• The position based in Abuja with regular field visits according to the needs in the projects.

Minimum Requirements

• Essential: Pharmacy Degree (or equivalent 4 – 5 years Diploma according to the country of origin of the pharmacist)
• Two years of demonstrated experience as a pharmacist required.
• Experience in MSF or other NGO’s in developing countries is desirable.
• Mission language, English and/or French essential; Local working language desirable
• Essential computer literacy (word, excel and internet)
• People Management and Development L2
• Commitment to MSF Principles L2
• Behavioural Flexibility L3
• Results and Quality Orientation L3
• Teamwork and Cooperation L3.

Application Closing Date
27th December, 2023 (17h00).

Applications must be in English and include:

• Complete CV with Cover Letter and Copies of all certificates and diplomas mentioned in the CV.
• Updated contact details and ID
• Contact information of the previous employer/s for reference.

Note: Only shortlisted candidates will be contacted.