Finance Assistant at Save the Children Nigeria Full Time

Job Title: Finance Assistant

Job Identification: 2471
Location: Damaturu, Yobe
Job Schedule: Full time
Team / Programme: Humanitarian
Job Category: Finance
Post Type: National
Grade: 5

Child Safeguarding

• Level 3: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

Role Purpose

• The Finance Assistant has responsibility to manage payments, receipts and disbursement of funds.
• He/she would be responsible for GLACOS. Registration and filling of documents. He/she will also provide support to the finance unit

Key Areas of Accountability
Fund Disbursement:

• Writing of Checks as approved by relevant budget holders.
• Maintain proper filing and easy retrieval of finance documentation.
• Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc).
• Conduct weekly and month end cash counts.
• Payment of participants and other SCI cash payments out of the office
• Update daily Cash GLACOS and reconcile cash and book balances.

Cash Flow:

• Maintain petty cash with strong supervision from the finance officer.
• Update & maintain manual cash book.
• Maintain optimum cash balances and advises the Finance Officer for cash replenishment (including emergencies)

Financial Information and other support functions:

• Assist during audit to retrieve all relevant documents for audit exercise.
• Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use.

System Administration:

• Registration of all cash paid invoices in GLACOS on weekly basis
• Weekly and daily cash Reconciliation

Others:

• Ensure all documents are filed and stamped “PAID.”
• Any other duties as assigned by the supervisor or line manager.

Working Relationships:

• Internal: All budget-holders, Bank Signatories and other staffs.
• External:  Auditors, Bank, Government bodies, include regulatory agencies.

Qualifications and Experience
Essential Criteria:

• Level of Education – B.Sc / HND or equivalent
• Specified Study Area – Finance / Accounting.
• Knowledge and experience in working with INGO.
• Excellent verbal communication and listening skills.
• Language Requirements: Spoken English-Excellent; Written English-Excellent
• Level of IT Expertise: Excellent (Word, Excel, Powerpoint, etc.).
• Professional certificate in accounting and finance.

Desirable Criteria:

• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive health service improvement is essential.

Skills and Behaviours (Our Values in Practice)
Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations.
• Holds self and others accountable.

Ambition

• Creating best-in-class EA function
• Future-orientated, thinks pro-actively.

Collaboration:

• Working effectively with stakeholders to achieve common goals.
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners.
• Approachable, good listener, easy to talk to

Creativity:

• Designing more effective admin systems
• Willing to take disciplined risks.

Integrity:

• Honesty, encourages openness and transparency, demonstrates highest levels of integrity.

Application Closing Date
7th August, 2023 at 10:40 AM.